Licensing & Compliance Coordinator — Impactful Operations Role

National Rarities; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

401(k) match

Paid Time Off

Annual Bonus

Life and long-term disability

Holidays & family leave

Clothing stipend

Phone reimbursement

Optional disability & life

Job summary

National Rarities in St. Louis, MO is seeking a Licensing Coordinator to support the Licensing department by managing administrative and compliance tasks, ensuring licenses are obtained, maintained, and documented.

You will collaborate with teammates, partner jewelers, government agencies, and our legal counsel to keep licensing operations organized. The role emphasizes timely license applications, renewals, and accurate recordkeeping, with opportunities for growth and a team-oriented culture

Qualifications

• Bachelor’s degree preferred.
• Prior administrative or compliance-related experience is a plus.
• Strong data entry skills; proficient in Google Suite and Microsoft including spreadsheets.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Highly organized, reliable, and detail-oriented with strong written and verbal communication.

Responsibilities

• Completes licensing tasks as directed by Licensing Manager and Director of Sales/Legal.
• Maintains licensing files for all NR employees (fingerprints, licenses, background checks).
• Coordinates fingerprinting and background check processes for hires and staff as required by jurisdiction.
• Communicates with government agencies, law enforcement, and NR’s law firm regarding licensing.
• Prepares, submits, and tracks license applications, renewals, amendments on time.
• Serves as point of contact for partner jewelers to gather licensing information.
• Monitors deadlines and notifies leadership of expirations or risks.
• Uses NetSuite, FirmEx, and reporting tools to document licensing status.
• Identifies inefficiencies and suggests process improvements.
• Provides general admin support to Licensing/Revenue team.

Skills

Data entry

Detail orientation

Written communication

Verbal communication

Time management

Education

Bachelor’s degree preferred

Tools

NetSuite

FirmEx

Reporting tools

Job description

National Rarities in St. Louis, MO is seeking a Licensing Coordinator to support the Licensing department by managing administrative and compliance tasks, ensuring licenses are obtained, maintained, and documented.

You will collaborate with teammates, partner jewelers, government agencies, and our legal counsel to keep licensing operations organized. The role emphasizes timely license applications, renewals, and accurate recordkeeping, with opportunities for growth and a team-oriented culture