Licensing Coordinator

National Rarities; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

401(k) match

Paid Time Off

Annual Bonus

Life and long-term disability

Holidays & family leave

Clothing stipend

Phone reimbursement

Optional disability & life

Job summary

National Rarities in St. Louis, MO is seeking a Licensing Coordinator to support the Licensing department by managing administrative and compliance tasks, ensuring licenses are obtained, maintained, and documented.

You will collaborate with teammates, partner jewelers, government agencies, and our legal counsel to keep licensing operations organized. The role emphasizes timely license applications, renewals, and accurate recordkeeping, with opportunities for growth and a team-oriented culture

Qualifications

• Bachelor’s degree preferred.
• Prior administrative or compliance-related experience is a plus.
• Strong data entry skills; proficient in Google Suite and Microsoft including spreadsheets.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Highly organized, reliable, and detail-oriented with strong written and verbal communication.

Responsibilities

• Completes licensing tasks as directed by Licensing Manager and Director of Sales/Legal.
• Maintains licensing files for all NR employees (fingerprints, licenses, background checks).
• Coordinates fingerprinting and background check processes for hires and staff as required by jurisdiction.
• Communicates with government agencies, law enforcement, and NR’s law firm regarding licensing.
• Prepares, submits, and tracks license applications, renewals, amendments on time.
• Serves as point of contact for partner jewelers to gather licensing information.
• Monitors deadlines and notifies leadership of expirations or risks.
• Uses NetSuite, FirmEx, and reporting tools to document licensing status.
• Identifies inefficiencies and suggests process improvements.
• Provides general admin support to Licensing/Revenue team.

Skills

Data entry

Detail orientation

Written communication

Verbal communication

Time management

Education

Bachelor’s degree preferred

Tools

NetSuite

FirmEx

Reporting tools

Job description

About National Rarities

National Rarities, headquartered in St. Louis, Missouri, is a premier estate buying company experiencing steady growth year over year. Partnering with jewelers across the nation, we host multi-day estate buying events, providing customers an opportunity to have their valuables evaluated and receive a no-obligation offer. We foster an innovative, team-oriented culture with opportunities for growth, robust training, and rewarding career paths.

Job Overview

The Licensing Coordinator supports the Licensing department by managing administrative and compliance-related tasks that ensure all required licenses are obtained, maintained, and accurately documented. Success in this role is demonstrated by timely completion of licensing tasks, accurate recordkeeping, and effective communication with teammates, partner jewelers when applicable, government agencies, and legal counsel. This position plays a critical role in maintaining regulatory compliance across markets and supporting the company’s sales and event operations. The Licensing Coordinator works closely with the Licensing Manager and Director of Sales and Legal to keep licensing operations organized and consistent.

Responsibilities And Duties

• Completes licensing-related tasks and assignments as directed by the Licensing Manager and Director of Sales/Legal.
• Maintains accurate and up-to-date licensing files for all NR employees, including fingerprints, driver’s licenses, background checks, and supporting documentation.
• Coordinates fingerprinting appointments and background check processes for new hires and existing employees as required by jurisdiction in and out of office.
• Communicates directly with government agencies, law enforcement departments, and NR’s law firm regarding licensing requirements, applications, renewals, and follow-up inquiries.
• Prepares, submits, and tracks license applications, renewals, amendments, and supporting documentation within required timelines.
• Serves as a point of contact for partner jewelers to collect, verify, and organize information necessary to support licensing and compliance efforts.
• Monitors licensing deadlines and proactively notifies leadership of upcoming expirations, renewals, or compliance risks.
• Utilizes NetSuite, FirmEx (Lewis Rice sanctioned program), and reporting tools to document licensing status and progress.
• Supports continuous improvement of licensing processes by identifying inefficiencies and recommending solutions.
• Provides general administrative and clerical support to the Licensing/Revenue team as needed.

Requirements

Required Qualifications:

• Bachelor’s degree preferred.
• Prior administrative or compliance-related experience is a plus.
• Strong data entry skills; proficiency in Google Suite and Microsoft including spreadsheets.
• Ability to manage multiple tasks and deadlines simultaneously in a fast-paced environment.
• Highly organized, prompt, reliable, and detail-oriented, with strong written and verbal communication skills
• Valid driver’s license and reliable transportation.
• Ability to sit for extended periods, work at a computer, and handle standard office equipment.

Benefits

• Health Insurance: Company contributions for Medical, Dental, and Vision
• 401(k): With a generous company match
• Paid Time Off: 15 days after 60 days of employment
• Annual Bonus: Receive a yearly bonus in addition to your salary
• Company-Paid Coverage: Life insurance and long-term disability
• Paid Holidays & Family Leave
• Professional Attire Stipend: $250 annually
• Phone Reimbursement: $20/month
• Optional Coverage: Voluntary short-term disability and additional life insurance