Licensed Real Estate Office Assistant: $40k-$50k

Greyhaven Homes; San Antonio (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Greyhaven Homes is seeking an organized, detail-oriented Administrative Assistant to support daily office operations in San Antonio, TX. You will handle scheduling, inquiries, and records while coordinating with clients, builders, and staff to keep projects on track.

Ideal candidates have at least 1 year of real estate office experience, strong communication, and proficiency with standard office software. A Texas Real Estate License or pursuing one is preferred and encouraged.

Qualifications

• 1 year of real estate office or brokerage experience is required.
• Strong interest in real estate, land, or new-construction operations.
• Proven administrative or office support experience in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational abilities with the capacity to manage multiple tasks and deadlines.
• Proficiency with standard office software (email, calendars, spreadsheets, document creation).
• Ability to maintain accurate records and handle confidential information responsibly.
• Texas Real Estate License or actively pursuing license is required.
• High attention to detail and commitment to completing tasks correctly the first time.

Responsibilities

• Manage schedules and handle inquiries.
• Maintain accurate records and company database.
• Coordinate with clients, builders, and internal staff.
• Provide administrative support and data entry.
• Assist with social media tasks and online presence.

Skills

Administrative experience

Communication skills

Organizational skills

Multitasking

Confidential information handling

Real estate license

Education

Texas Real Estate License (or pursuing)

Tools

Office software (email, calendars, spreadsheets)

Job description

Greyhaven Homes is an affordable custom home builder committed to delivering high-quality construction and excellent customer service. The company focuses on creating homes that meet the unique needs and budgets of its clients while maintaining strong attention to detail. Greyhaven Homes values clear communication, reliability, and a positive experience throughout the homebuilding process. Team members are encouraged to contribute to a collaborative, client-focused environment where professionalism and integrity are central to daily operations.

Role Description

This is a full-time, on-site Assistant role based in San Antonio, TX. The position supports the daily operations of our office by performing routine administrative tasks, assisting team members, and maintaining an organized, efficient work environment. In addition to standard office responsibilities, this role provides support for real estate activities - including preparing documents, coordinating with clients, and helping track property-related information.

Responsibilities include managing schedules, handling inquiries, maintaining accurate records, and communicating with clients, builders, and internal staff. This role also involves basic data entry, updating and maintaining our company database, and applying problem-solving skills to keep day-to-day operations on track. We are looking for someone with prior administrative experience - ideally in a real estate or fast-paced business setting - who is comfortable with standard office tasks and committed to keeping the office running smoothly.

QUALIFICATIONS & REQUIREMENTS

Required Qualifications

• Prior experience (1 year) working in a real estate office or brokerage
• Strong interest in real estate, land, or new-construction operations
• Proven administrative or office support experience in a fast-paced environment
• Excellent verbal and written communication skills
• Strong organizational abilities with the capacity to manage multiple tasks and deadlines
• Proficiency with standard office software (email, calendars, spreadsheets, document creation)
• Ability to maintain accurate records and handle confidential information responsibly
• High attention to detail and commitment to completing tasks correctly the first time
• Must have a Texas Real Estate License or currently working towards obtaining license

Preferred Qualifications

• Experience supporting agents, brokers, or transaction-related workflows
• Familiarity with real estate terminology, documents, or processes (e.g., listings, contracts, property files)
• Comfort communicating with clients, builders, and internal team members
• Experience using social media platforms for business purposes (e.g., Instagram, Facebook, LinkedIn)
• Ability to learn new software, real estate tools, or social media tools quickly
• Experience in a small business or entrepreneurial office setting

General Requirements

• Willingness to perform daily office duties such as filing, scanning, organizing, answering phones, and assisting team members
• Ability to assist with social media tasks, including drafting posts, scheduling content, and maintaining a consistent online presence
• Positive, professional attitude with a willingness to help wherever needed
• Ability to work independently while also being a supportive team player
• Strong problem-solving skills and a proactive approach to keeping the office running smoothly