Library Finance & Admin Specialist

Alsip-Merrionette Park Public Library District; Glenview, Northern (IL, KY); Hybrid; USD 44,000 - 50,000; Full time

Benefits offered by this job

health

dental

vision

life insurance

IMRF pension program

paid time off

other related benefits

Job summary

Glenview Public Library in Glenview, IL is seeking an Administrative & Finance Assistant to support the Business & Finance Director and HR Coordinator. The role handles cash, invoicing, scheduling, and records management to keep library operations efficient.

You will balance daily receipts, manage meeting room calendars, process invoices, issue warrant checks, and assist with vendor records. A high school diploma is required; two years in office/financial work is preferred; proficiency with

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Two years of office/administrative experience with financial transactions and recordkeeping.
• Experience handling cash, reconciling transactions, processing payments or invoices preferred.

Responsibilities

• Balance daily cash receipts, maintain the daily cash box and petty cash, and prepare weekly bank deposits.
• Maintain the Library’s digital calendar and schedule meeting room reservations for Library-sponsored programs, community groups, and organizations.
• Resolve meeting room scheduling conflicts and communicate applicable policies and requirements.
• Organize and enter invoices and prepare Accounts Payable warrant reports each month.
• Process and mail warrant checks to vendors and maintain vendor records and files.
• Provide administrative assistance to the Business & Finance Director and Human Resources Coordinator.

Skills

Interpersonal skills

Communication

Time management

Organizational skills

Cash handling

Independent work

Adaptability

Education

High school diploma

GED

Bachelor's degree preferred

Tools

Microsoft 365

Adobe Acrobat Pro

Accounting software

Job description

Glenview Public Library in Glenview, IL is seeking an Administrative & Finance Assistant to support the Business & Finance Director and HR Coordinator. The role handles cash, invoicing, scheduling, and records management to keep library operations efficient.

You will balance daily receipts, manage meeting room calendars, process invoices, issue warrant checks, and assist with vendor records. A high school diploma is required; two years in office/financial work is preferred; proficiency with