Administrative & Finance Assistant (Full-Time)

Alsip-Merrionette Park Public Library District; Glenview, Northern (IL, KY); Hybrid; USD 44,000 - 50,000; Full time

Benefits offered by this job

health

dental

vision

life insurance

IMRF pension program

paid time off

other related benefits

Job summary

Glenview Public Library in Glenview, IL is seeking an Administrative & Finance Assistant to support the Business & Finance Director and HR Coordinator. The role handles cash, invoicing, scheduling, and records management to keep library operations efficient.

You will balance daily receipts, manage meeting room calendars, process invoices, issue warrant checks, and assist with vendor records. A high school diploma is required; two years in office/financial work is preferred; proficiency with

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Two years of office/administrative experience with financial transactions and recordkeeping.
• Experience handling cash, reconciling transactions, processing payments or invoices preferred.

Responsibilities

• Balance daily cash receipts, maintain the daily cash box and petty cash, and prepare weekly bank deposits.
• Maintain the Library’s digital calendar and schedule meeting room reservations for Library-sponsored programs, community groups, and organizations.
• Resolve meeting room scheduling conflicts and communicate applicable policies and requirements.
• Organize and enter invoices and prepare Accounts Payable warrant reports each month.
• Process and mail warrant checks to vendors and maintain vendor records and files.
• Provide administrative assistance to the Business & Finance Director and Human Resources Coordinator.

Skills

Interpersonal skills

Communication

Time management

Organizational skills

Cash handling

Independent work

Adaptability

Education

High school diploma

GED

Bachelor's degree preferred

Tools

Microsoft 365

Adobe Acrobat Pro

Accounting software

Job description

Are you passionate about supporting accounting and finance functions in a vibrant, community-focused environment?

Are you known for your exceptional organizational skills and attention to detail?

Do you like being at the heart of an organization ensuring everything functions like a well-oiled machine?

Are you looking to work at a service-focused library dedicated to connecting the community to knowledge, ideas, and information in meaningful and impactful ways?

If so, consider coming to work with us as an Administrative & Finance Assistant and join our Administrative/Business office team.

Under the supervision of the Business & Finance Director, the Administrative & Finance Assistant provides administrative and financial support for Library operations, including meeting room scheduling, invoice processing, cash handling and deposits, vendor records, purchasing, and general administrative functions.

The pay range for this positionis $21-$24 per hour.

We offer a comprehensive benefits package including:

• health
• dental
• vision
• life insurance
• IMRF pension program
• paid time off
• other related benefits

Essential Functions and Responsibilities of this position include:

• Balancing daily cash receipts, maintaining the daily cash box and petty cash, and preparing weekly bank deposits.
• Maintaining the Library’s digital calendar and schedules meeting room reservations for Library-sponsored programs, community groups, and organizations.
• Resolving meeting room scheduling conflicts and communicating applicable policies, procedures, and requirements.
• Organizing and entering invoices and preparing Accounts Payable warrant reports each month.
• Processing and mailing warrant checks to vendors and maintaining vendor records and files.
• Providing administrative assistance to the Business & Finance Director and Human Resources Coordinator.

Education/Experience/Qualifications

• High school diploma or GED required. Bachelors preferred.
• Two years of office, administrative, banking, bookkeeping, accounts payable, or similar experience involving financial transactions and recordkeeping.
• Experience handling cash, reconciling transactions, processing payments or invoices, or performing similar financial functions preferred.

Valid Illinois driver’s license, access to a personal vehicle, and proof of current automobile insurance required.

Knowledge, Skills, and Abilities

• Strong interpersonal and communication skills, including the ability to explain policies and procedures clearly and professionally.
• Ability to perform financial and administrative tasks accurately, including cash handling, invoice processing, and recordkeeping.
• Proficiency with Microsoft 365, Adobe Acrobat Pro, and accounting and financial management software.
• Strong organizational and time-management skills, with the ability to work independently, manage multiple priorities, and meet deadlines.
• Adaptable to changes in existing practices, library routines, and workflows.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, carts, and ability to reach overhead.
• Ability to lift up to 25 lbs. on an occasional basis.

Decisions and criteria governing the employment relationship with all employees at the Glenview Public Library are made in a non-discriminatory manner, without regard to race, color, religion, actual or perceived sex, gender, national origin, citizenship status, ancestry, sexual orientation or sexual preference, gender identity, age, marital status, pregnancy status, physical or mental disability (unrelated to an individual's ability to perform the essential functions of the job either with or without a reasonable accommodation), association with a person with a disability, unfavorable discharge from military service or military status, genetic information, or any other category protected by state, federal or local law.

Glenview Public Library
1930 Glenview Road
Glenview
Glenview Public Library , IL 60025