Finance Assistant — Grants & Nonprofit Admin

Centro de Información; Elgin, Northern (IL, KY); Hybrid; USD 32,000 - 34,000; Full time

Job summary

Centro de Información in Illinois seeks an Administrative Support specialist to assist the Finance Team with accounts payable, revenue collection, documenting expenses, and maintaining accurate financial records.

The ideal candidate has an Associate's Degree in business administration or accounting, 2 years of accounting experience, proficiency with Microsoft Office and QuickBooks Online, and bilingual Spanish/English. This is a full-time in-person role based in Elgin.

Qualifications

• Associate's Degree required, with courses completed in business administration or accounting.
• Two years of accounting or bookkeeping experience preferred.
• Nonprofit organization work experience a plus.
• Excellent organizational skills and ability to maintain detailed, accurate and confidential records.
• Proficient in Microsoft Office programs, Google Suite and willing to learn online platforms.
• Experience with QuickBooks Online preferred.
• Bilingual Spanish / English a plus.

Responsibilities

• Enter all vendor invoices into payment processing systems ensuring proper allocation of every expense to the appropriate agency approved budget account.
• Assist with communication of all financial documents with accounting vendors for bookkeeping and auditing purposes.
• Assist with the timely collection and preparation of all monthly documents required for grant reporting.
• Communicate monthly finance-related deadlines to all agency staff.
• Update monthly Finance Team reports to track grant invoice submission and payment dates, completion of monthly finance tasks, and more.
• Organize folders with all required documentations for monthly grant invoices.
• Submit monthly grant invoices when Finance Manager is absent.
• Place orders for agency supplies as requested and approved by agency managers and supervisors.
• Enter all in-kind, cash and check donations into the agency’s donor CRM account.
• Deposit cash and checks at bank branches within 2 mile driving distance of office.
• Follow agency’s fiscal policies and procedures, which includes understanding of CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for all agency expenses reimbursable by state and federal grant awards.
• Perform other duties as assigned

Skills

Microsoft Office

Google Suite

Bilingual Spanish/English

Education

Associate's Degree in business administration or accounting

Tools

QuickBooks Online

Job description

Centro de Información in Illinois seeks an Administrative Support specialist to assist the Finance Team with accounts payable, revenue collection, documenting expenses, and maintaining accurate financial records.

The ideal candidate has an Associate's Degree in business administration or accounting, 2 years of accounting experience, proficiency with Microsoft Office and QuickBooks Online, and bilingual Spanish/English. This is a full-time in-person role based in Elgin.