Library Finance & Administration Assistant

Glenview Public Library; Glenview (IL); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

IMRF pension program

Paid time off

Job summary

Glenview Public Library is seeking an Administrative & Finance Assistant to support the Library's administrative and financial operations. You will handle cash, invoicing, scheduling, and vendor records under the Business & Finance Director.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft 365 and accounting software. A valid IL driver’s license is also expected.

Qualifications

• HS diploma or GED required; Bachelor's preferred.
• Two years of office/administrative and financial transactions experience.
• Cash handling, invoicing, and basic financial recordkeeping experience preferred.

Responsibilities

• Balance daily cash receipts and prepare weekly deposits.
• Schedule meeting rooms and manage library program calendars.
• Process invoices and generate Accounts Payable reports monthly.
• Maintain vendor records and issue warrant checks to vendors.
• Provide admin support to the Business & Finance Director and HR Coordinator.

Skills

Cash handling

Accounts payable

Recordkeeping

Microsoft 365

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Excel

Adobe Acrobat Pro

Accounting software

Job description

Glenview Public Library is seeking an Administrative & Finance Assistant to support the Library's administrative and financial operations. You will handle cash, invoicing, scheduling, and vendor records under the Business & Finance Director.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft 365 and accounting software. A valid IL driver’s license is also expected.