Library Bookkeeper & Purchasing Coordinator

Denvillelibrary; Denville (NJ); On-site; USD 34,000 - 41,000; Part time

Job summary

Denville Public Library in Denville, NJ is seeking a detail-oriented Bookkeeper / Purchasing Coordinator to maintain financial records, manage accounts payable/receivable, and coordinate purchasing in line with municipal and library policies.

The role supports the Administration department, reports to the Library Director, offers flexible scheduling, 20 hours per week, and a pay range of $25–$30 per hour depending on experience.

Qualifications

• High school diploma or equivalent with bookkeeping experience or a college degree with bookkeeping experience.
• Proficient in QuickBooks Online, Microsoft Word and Microsoft Excel.
• Excellent typing and computer skills.
• Effective communication with staff, vendors, auditors and officials.
• Proven attention to detail and organizational skills.
• Ability to maintain accurate records and meet deadlines.
• Discretion with confidential information.

Responsibilities

• Process accounts payable and receivable; reconcile invoices and vendor statements.
• Maintain general ledger and prepare monthly financial reports for the Library Director and Board.
• Reconcile bank statements and library accounts monthly.
• Assist in preparation of the annual budget and monitor expenditures against budget lines.
• Process payroll information including running accruals.
• Maintain financial records in compliance with state and municipal regulations.
• Deposit cash and checks into accounts promptly.
• Prepare financial documentation for annual audit and respond to auditor requests.

Skills

Typing

Communication

Attention to detail

Organizational skills

Record keeping

Confidentiality

Education

High school diploma or equivalent

College degree in accounting or related field

Tools

QuickBooks Online

Microsoft Word

Microsoft Excel

Job description

Denville Public Library in Denville, NJ is seeking a detail-oriented Bookkeeper / Purchasing Coordinator to maintain financial records, manage accounts payable/receivable, and coordinate purchasing in line with municipal and library policies.

The role supports the Administration department, reports to the Library Director, offers flexible scheduling, 20 hours per week, and a pay range of $25–$30 per hour depending on experience.