Part-time Library and Administrative Assistant at Dunellen Public Library

LibraryLinkNJ Technology Advisory Group; Dunellen (NJ); On-site; USD 22,559 - 32,130; Part time

Job summary

The Dunellen Public Library is looking for a Part-time Library and Administrative Assistant to support daily operations. This role involves bookkeeping, assisting patrons, and general library tasks. Applicants should have a Bachelor’s Degree and 1-2 years of relevant experience, preferably in a library setting.

The position requires 15 flexible hours per week, and compensation is $19.85/hour. Strong attention to detail and proficiency with QuickBooks and Google Suite are essential.

Qualifications

• 1-2 years of practical experience in bookkeeping and accounting.
• Experience in a library setting is a plus.
• Ability to work independently and meet deadlines.

Responsibilities

• Maintain data and reports related to income and expenses.
• Process invoices and prepare checks.
• Assist patrons and maintain library operations.

Skills

Bookkeeping and accounting principles

Use of QuickBooks

Proficient in Google Suite

Attention to detail

Effective communication

Education

Bachelor's Degree or equivalent

Job description

Part‑time Library and Administrative Assistant at Dunellen Public Library

The Dunellen Public Library is seeking a capable and organized individual to provide support for the library’s daily operations in both administration and patron services. This position reports to the Library Director and is responsible for performing a variety of bookkeeping, record-keeping, organizational, collection development, and other library tasks to assist the Library Director in their duties and enhance the smooth operation of the Library.

Administrative Duties

• Maintain data and reports related to income and expenses
• Process invoices, record accurate figures and statements for payment, and prepare checks
• Organize and file various documents and paperwork
• Make regular bank deposits of monies collected at the Library
• Provide budget tracking reports including red flags to the Library Director
• Prepare files and reports for annual audit and work with outside accounting firm to ensure completion of the audit
• Coordinate with staff to select and order supplies
• Help Director prepare monthly reports for Board of Trustees meetings
• Assist in the reporting of the annual NJ Per Capita State Aid Application and any grants
• Other duties as assigned

Library Duties

• Performs all aspects of opening and closing library and circulation desk
• Greets, assists, and refers patrons according to their needs
• Checks in and out all library materials and collects appropriate fines for lost or damaged materials
• Perform patron registrations and updates as well as other patron records tasks
• Maintains a working knowledge of Dunellen Public Library policies and procedures and best practices
• Shelves, shelf‑reads and straightens circulating materials and keeps the library tidy
• Assists patrons in using computers, printers, copiers, and other technology
• Other duties as assigned

Requirements

• Knowledge of responsible bookkeeping and accounting principles with 1-2 years of practical experience
• Proficient in the use of QuickBooks and Google Suite
• Strong attention to detail
• Ability to work independently, meet deadlines, and communicate effectively
• Bachelor’s Degree or the equivalent in education and experience
• Experience working in a library setting is a plus

Employment Details

• 15 hours a week (1 night mandatory; otherwise flexible), with the potential for more on a substitute basis
• $19.85/hour

“Good Faith” Salary, Range, or Rate of Pay