Part Time Bookkeeper/Purchasing Coordinator

Denvillelibrary; Denville (NJ); On-site; USD 34,000 - 41,000; Part time

Job summary

Denville Public Library in Denville, NJ is seeking a detail-oriented Bookkeeper / Purchasing Coordinator to maintain financial records, manage accounts payable/receivable, and coordinate purchasing in line with municipal and library policies.

The role supports the Administration department, reports to the Library Director, offers flexible scheduling, 20 hours per week, and a pay range of $25–$30 per hour depending on experience.

Qualifications

• High school diploma or equivalent with bookkeeping experience or a college degree with bookkeeping experience.
• Proficient in QuickBooks Online, Microsoft Word and Microsoft Excel.
• Excellent typing and computer skills.
• Effective communication with staff, vendors, auditors and officials.
• Proven attention to detail and organizational skills.
• Ability to maintain accurate records and meet deadlines.
• Discretion with confidential information.

Responsibilities

• Process accounts payable and receivable; reconcile invoices and vendor statements.
• Maintain general ledger and prepare monthly financial reports for the Library Director and Board.
• Reconcile bank statements and library accounts monthly.
• Assist in preparation of the annual budget and monitor expenditures against budget lines.
• Process payroll information including running accruals.
• Maintain financial records in compliance with state and municipal regulations.
• Deposit cash and checks into accounts promptly.
• Prepare financial documentation for annual audit and respond to auditor requests.

Skills

Typing

Communication

Attention to detail

Organizational skills

Record keeping

Confidentiality

Education

High school diploma or equivalent

College degree in accounting or related field

Tools

QuickBooks Online

Microsoft Word

Microsoft Excel

Job description

The Denville Public Library is seeking a detail-oriented and organized Bookkeeper / Purchasing Coordinator to join our team. This position is responsible for maintaining the library’s financial records, managing accounts payable and receivable, and coordinating all purchasing activities in compliance with municipal and library policies. The ideal candidate is comfortable working independently, communicates well across departments, and takes pride in accurate, timely work.

Department: Administration

Reports to: Library Director

Employment Type: Part time – 20 hours a week

Schedule: Flexible scheduling, Mon-Fri, during Library’s open hours. At least 1 evening/month for Board Meetings. Also, all employees are required to work one outreach event a year.

Salary Range: $25 – 30 hourly, commensurate with experience

Qualifications

Required

• High school diploma and 5 years satisfactory bookkeeping experience or; college degree and 3 years bookkeeping experience or; any equivalent combination of training, education and experience.
• Proficiency in Quickbooks Online, Microsoft Word and Microsoft Excel.
• Excellent typing and computer skills.
• Ability to communicate effectively with staff, vendors, auditors and public officials.
• Proven attention to detail and organizational skills.
• Ability to maintain accurate records and meet deadlines.
• Ability to handle confidential information with discretion

Preferred

• Experience in public sector or library environment.
• Familiarity with New Jersey public procurement regulations.
• Experience with Primepoint.
• Knowledge of library operations.

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Key Responsibilities

• Process accounts payable and receivable; reconcile invoices and vendor statements
• Maintain general ledger and prepare monthly financial reports for the Library Director and Board of Trustees
• Reconcile bank statements and library accounts on a monthly basis
• Assist in preparation of the annual budget and monitor expenditures against budget lines
• Process payroll information including running accruals.
• Maintain financial records in compliance with state and municipal regulations
• Deposit all cash and checks into appropriate accounts in a timely fashion
• Prepare financial documentation for annual audit and respond to auditor requests.

Purchasing & Procurement

• Coordinate all library purchasing, including materials, supplies, equipment, and services
• Solicit quotes and process purchase orders in accordance with public procurement policies
• Maintain vendor relationships and track outstanding orders and deliveries
• Ensure purchasing compliance with New Jersey Local Public Contracts Law and library policy
• Manage receiving records and resolve discrepancies with vendors

General Administration

• Maintain organized digital and paper records
• Assist with grant reporting related to financial expenditures as needed
• Maintain employee files, including health benefits and pension
• Delivers mailings for the Library to the Post Office
• Act as a liaison with cleaning, maintenance, electrician, plumber and other services
• Assists the Director by performing and coordinating administrative support services
• Records minutes at all monthly Board meetings, and any special meetings occurring during the year
• Perform other duties as assigned by the Library Director
• This position is not entitled to health benefits.
• Ten vacation days at the daily equivalent rate.
• After one year of employment, 3 personal days at the daily equivalent rate.
• Entitled to earned sick leave per N.J.S.A. 34:11D-1.
• Three paid holidays at the daily equivalent rate – July 4 th , Thanksgiving and Christmas.
• Enrollment in the Defined Contribution Retirement Plan (DCRP), if eligible.

Denville Public Library is an Equal Opportunity Employer. Fingerprint/background check is required as part of our pre-employment procedures.