Library Administrative Coordinator: Board & Ops

Fremont Public Library District; Mundelein (IL); Presencial; USD 3.302.000 - 4.127.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

Life insurance

IMRF pension

Descripción de la vacante

Fremont Public Library District in Mundelein, IL is seeking an Administrative Coordinator to provide essential administrative support to the Library Director, Assistant Director, Business Manager and HR Generalist, including records, minutes and data entry.

The role requires strong organization, confidentiality and attention to detail, with duties spanning office operations, board support and communications, in a Windows environment.

Formación

• Two years of college level coursework, Associate’s degree, or equivalent; Bachelor's degree or equivalent experience preferred.
• Experience as an office assistant, secretary, clerk, or similar administrative role.
• Ability to apply organization, planning, records management, and general administration.

Responsabilidades

• Daily Office Operations: manage supplies, file documents, maintain digital/paper files, update Sharepoint Hub and website, prepare reports, and coordinate staff events.
• Business Operations Support: onboarding for new employees, bookkeeping tasks, banking reconciliations, mail distribution, travel arrangements, and donations tracking.
• Board Meeting Support: prepare agendas/minutes, maintain Board site, attend meetings and trainings.

Conocimientos

Data entry

Minutes taking

Confidentiality

Attention to detail

Prioritization

Communication

Organization

Time management

Educación

Associate degree

Bachelor's degree preferred

Herramientas

Microsoft Office

SharePoint

Descripción del empleo

Fremont Public Library District in Mundelein, IL is seeking an Administrative Coordinator to provide essential administrative support to the Library Director, Assistant Director, Business Manager and HR Generalist, including records, minutes and data entry.

The role requires strong organization, confidentiality and attention to detail, with duties spanning office operations, board support and communications, in a Windows environment.