Legislative Office Administrator — Detail-Oriented Leader

Maine Legislature; Augusta, Northern (ME, KY); Hybrid; USD 53,000 - 71,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Retirement benefits

Paid holidays

Sick leave

Vacation time

Job summary

The Maine State Legislature in Augusta seeks a full-time Office Administrator to manage day-to-day operations.

You will handle vendor liaison, review vouchers, maintain confidential filing systems, and perform complex secretarial duties with speed and accuracy.

This role serves as primary receptionist and supports legislators and the public, with opportunities to supervise clerical staff and contribute to administrative improvements.

Qualifications

• High school diploma with secretarial coursework or equivalent experience.
• 4+ years secretarial/office admin experience; 2+ years in senior secretary role.
• Certification in secretarial competency is beneficial.

Responsibilities

• Organize and manage day-to-day administrative functions; liaise with vendors and review vouchers.
• Maintain filing systems for confidential information and perform other admin tasks.
• Primary receptionist and initial contact with Legislators and the public; draft, produce and proofread legislative sentiments.

Skills

Interpersonal skills

Time management

Detail oriented

Word processing

Office software

Reception duties

Teamwork

Education

High school diploma with secretarial courses

4 years secretarial/office admin experience

2 years senior secretary or comparable role

Secretarial competency certification beneficial

Tools

Word processing

Website applications

Database applications

Spreadsheets

Job description

The Maine State Legislature in Augusta seeks a full-time Office Administrator to manage day-to-day operations.

You will handle vendor liaison, review vouchers, maintain confidential filing systems, and perform complex secretarial duties with speed and accuracy.

This role serves as primary receptionist and supports legislators and the public, with opportunities to supervise clerical staff and contribute to administrative improvements.