Office Specialist I - Augusta - 2427

MaineGuide; Augusta (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

13 paid holidays

12 days sick leave

3+ weeks vacation leave

Health insurance

Dental insurance

Retirement plan

Gym membership reimbursement

Flexible Spending Accounts

Parental leave

Job summary

The Department of Marine Resources in Augusta seeks an Office Specialist I to act as a reliable point of contact, handle administrative tasks, and support the Commissioner’s Office.

This permanent full-time role requires Microsoft Office proficiency, especially Excel and Forms, and offers a comprehensive compensation package with holidays, leave, and health benefits. Salary is $18.76 to $27.03 per hour with retirement and wellness programs, and a strong emphasis on accuracy and organization.

Qualifications

• Proven office and administrative support experience.
• Ability to use independent judgment and discretion.
• Experience with Microsoft Office, especially Excel.

Responsibilities

• Answer questions and connect people with resources.
• Manage correspondence, agendas, minutes, reports, and scheduling.
• Process invoices and support Finance using a P-card.
• Provide backup support to the Commissioner's Office.

Skills

Microsoft Office

Excel

Microsoft Forms

Job description

Are you a professional looking for meaningful work that helps protect Maine’s coast and support its communities? Do you thrive on keeping things organized, running smoothly, and making sure no detail slips through the cracks? If you're ready to join a dedicated team and make an impact, we want to hear from you!

DEPARTMENT OF MARINE RESOURCES

OFFICE SPECIALIST I

Opening Date: September 25, 2026

Closing Date: End of the day October 09, 2026

Location: Augusta

Position Number: 07200-2427

Position Type: Permanent Full Time/Year-Round

Class Code: 6546

Grade: 16 (Administrative)

Salary: $18.76 - $27.03 Per Hour

*For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

Typical duties will include but are not limited to:

• Serving as a reliable point of contact, responsible for answering questions, solving problems, and connecting people with resources.
• Managing administrative tasks such as correspondence, meeting agendas/minutes, reports, requests of information, scheduling, and office management.
• Using a P-card to make and track Bureau purchases, processing invoices, and supporting Finance functions.
• Providing backup administrative support to the Commissioner's Office.
• Supporting other administrative processes across DMR as assigned.

For questions specific to the position, please contact Charlene Beringer at: [e-mail]

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Preference will be given to candidates with proficiency in Microsoft Office, especially Excel and Microsoft Forms.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance– Rest is essential. Take time for yourself using 13 paid holidays,12 days of sick leave, and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays85%-100%of employee-only premiums ($12,213.60-$14,369.04 annual value), depending on salary. Use this chart to find the premium costsfor you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Officeof Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan– The State of Maine contributesat least 14.06%of payto the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federalprogram. For more information, visit the Federal Student Aid office.
• Living Resources Program– Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receiveforty-two (42) consecutive calendar days of fully paid parental leave.Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.
• Learn aboutadditional wellness benefitsfor State employees from the Office of Employee Health and Wellness

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.