Office Administrator

Maine Legislature; Augusta, Northern (ME, KY); Hybrid; USD 53,000 - 71,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Retirement benefits

Paid holidays

Sick leave

Vacation time

Job summary

The Maine State Legislature in Augusta seeks a full-time Office Administrator to manage day-to-day operations.

You will handle vendor liaison, review vouchers, maintain confidential filing systems, and perform complex secretarial duties with speed and accuracy.

This role serves as primary receptionist and supports legislators and the public, with opportunities to supervise clerical staff and contribute to administrative improvements.

Qualifications

• High school diploma with secretarial coursework or equivalent experience.
• 4+ years secretarial/office admin experience; 2+ years in senior secretary role.
• Certification in secretarial competency is beneficial.

Responsibilities

• Organize and manage day-to-day administrative functions; liaise with vendors and review vouchers.
• Maintain filing systems for confidential information and perform other admin tasks.
• Primary receptionist and initial contact with Legislators and the public; draft, produce and proofread legislative sentiments.

Skills

Interpersonal skills

Time management

Detail oriented

Word processing

Office software

Reception duties

Teamwork

Education

High school diploma with secretarial courses

4 years secretarial/office admin experience

2 years senior secretary or comparable role

Secretarial competency certification beneficial

Tools

Word processing

Website applications

Database applications

Spreadsheets

Job description

MAINE STATE LEGISLATURE

Augusta, Maine

Office Administrator

The Maine Legislature's Office of the Revisor of Statutes, a nonpartisan staff office of the Legislative Council, is seeking applicants for the position of a full-time Office Administrator.

Examples of responsibilities: Organizing and managing the day-to-day administrative functions of the office, including acting as a liaison with vendors, reviewing vouchers and office expenditures, maintaining filing systems for confidential information and completing other administrative tasks; performing complex secretarial duties with skill, speed, accuracy and independence, including use of word processing, website and database applications; primary receptionist and initial contact with Legislators and members of the public; drafting, producing and proofreading legislative sentiments; supervising other clerical staff; and other duties as assigned.

Desired Minimum Qualifications: High school diploma including or supplemented by courses in secretarial work or any equivalent combination of education or secretarial or office administration experience; at least 4 years secretarial or office administration experience, including at least 2 years as a senior secretary or comparable position; certification in secretarial competency is beneficial; excellent organizational and time management skills and attention to detail; ability to work cooperatively with legislators and others, often under time constraints; demonstrated proficiency in a variety of computer applications including word processing; and strong interpersonal and teamwork skills. Supervisory experience is desirable.

Salary: The salary grade for this position is Grade 6, which begins at $29.60 per hour, commensurate with experience. The biweekly dollar values of some State-paid benefits include: 100% ($15.22) for dental insurance; 14.06% of employee's pay towards retirement; and at least 85% ($508.90) of health insurance premiums. Initial paid leave includes 8 hours of sick time and 10 hours of vacation earned per month and 13 paid holidays annually.

Questions about the application process may be directed to Amanda Goldsmith at 207-287-1615. Questions about the position may be directed to Edward Charbonneau at 207-287-1650.