Legal Word Processor/Document Specialist 72042

R.L. Barclay & Associates; Austin (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

R.L. Barclay & Associates, a reputable Texas law firm, seeks an experienced Legal Word Processor to join its Word Processing team in Austin. The role supports diverse practice areas and offices, delivering high-volume document production and formatting expertise.

The candidate will convert, format, and assemble complex Word documents, PDFs, and PowerPoint materials, using tight deadlines, templates, and firm branding. Strong Word skills and document management familiarity are essential.

Qualifications

• Advanced Microsoft Word skills including automation, navigation, track changes, formatting, mail merge, styles, numbering, and footnotes/TOC.
• Proficiency with NetDocuments or familiarity with document management systems.
• Experience with graphics tools such as Adobe Photoshop and Visio is a plus; DocXtools is a plus.
• Typing speed of at least 80 words per minute and ability to manage multiple deadlines.

Responsibilities

• Convert PDFs to MS Word and vice versa using firm-issued software.
• Format and format Word docs with styles, cross-references, and tables of contents/authorities.
• Revise Word docs from handwritten copies or via track changes.
• Create labels and letters using Mail Merge.
• Set up state pleading templates for discovery responses.
• Create/format PowerPoint presentations per firm branding templates.
• Create and revise diagrams, tables, org charts, and Excel spreadsheets.
• Format Excel sheets for printing and PDF conversion.
• Compile and edit PDFs with internal/external hyperlinks.
• Create bookmarked e-binders and prepare Adobe forms with headers/footers.
• Use BigHand for audio transcription.
• Compare documents with Litera Compare and Draftable.
• Assist with marketing materials and proposals.
• Troubleshoot document/software issues and respond to client communications.

Skills

Microsoft Word

Word Automation

Mail Merge

Track Changes

Footnotes & TOC

NetDocuments

DocXtools

Photoshop

Visio

Typing 80 WPM

Tools

BigHand

Litera Compare

Draftable

PowerPoint

Excel

Job description

Our client, a reputable and growing law firm with offices in Austin, Texas is seeking an experienced Legal Word Processor to join their firm. The Word Processor will work as part of the Word Processing team providing the firm with exceptional document production services. The position provides support across a wide range of practice areas and across all firm offices.

Qualifications

• Candidates must be proficient with all Microsoft Office products, and possess advanced Microsoft Word skills including automation, navigation, tracking changes, formatting, mail merge, styles, numbering and inserting and editing footnotes, endnotes, indices, and tables of contents and authorities.
• Additionally, candidates must be proficient with NetDocuments or have familiarity with document management systems.
• Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus.
• Experience or knowledge of DocXtools is also a plus but not required.
• Successful candidates type at least 80 words per minute and are experienced in balancing multiple projects and deadlines, organized, detail-oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

Essential Job Functions

• Convert Adobe PDFs to MS Word documents (and vice versa), using firm-issued conversion software.
• Clean and format converted MS Word documents, applying styles, cross-referencing and generating tables of contents and authorities.
• Revise MS Word documents from handwritten copies (often sent via PDF) or via track changes.
• Create labels and letters, using MS Word's mail-merge feature.
• Set up state pleading templates for discovery responses.
• Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
• Create and revise diagrams, tables and organizational charts.
• Create and revise Excel spreadsheets, using filters and basic formulae.
• Format Excel spreadsheets for printing and converting to Adobe PDFs.
• Compile, edit and create Adobe PDFs with internal/external hyperlinking.
• Create bookmarked e-binders.
• Prepare Adobe forms, organizing pages, redacting and applying specific headers and footers.
• Utilize BigHand software for transcribing audio files.
• Generate comparisons using Litera Compare and Draftable.
• Assist with creating marketing materials and proposals.
• Apply expertise to troubleshooting document or software issues.
• Prepare and send e-mails with attachments to clients on behalf of attorneys as needed.
• Stay abreast of technology and software changes within the firm to be an "expert" in document preparation.

Please reference job ID #72040.

About R.L. Barclay & Associates

Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.

R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit www.rlbarclay.com.