Document Production Specialist

Winstead PC; Houston (TX); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Winstead PC is seeking an experienced Word Processing specialist to support document production across multiple firm offices in Houston, Dallas or Austin. The role requires strong MS Word skills, NetDocuments familiarity, and the ability to handle high-volume, fast-paced environments.

The candidate will convert and format documents, prepare PowerPoint presentations, and assist with marketing materials while maintaining quality and deadlines for attorneys.

Qualifications

• Proficient with all Microsoft Office products with advanced MS Word skills.
• Familiarity with NetDocuments or document management systems.
• Experience with graphics programs (e.g., Photoshop, Visio) is a plus.
• Capable of typing at least 80 words per minute and managing multiple deadlines.

Responsibilities

• Convert, format, and prepare Word documents and PowerPoint presentations.
• Format, cross-reference and generate tables of contents and authorities.
• Prepare and edit documents from PDFs and handwritten copies.
• Create labels, letters, and mail-merge outputs.
• Set up templates for state pleadings and discovery responses.
• Prepare and format marketing materials and proposals.
• Troubleshoot document or software issues as needed.

Skills

Typing 80 wpm

Multi-tasking

Detail-oriented

Independent and collaborative

Tools

Microsoft Word

NetDocuments

Adobe Photoshop

Visio

DocXtools

Litera Compare

Draftable

BigHand

Job description

Winstead PC is seeking an experienced individual to work as part of the Word Processing team providing the firm with exceptional document production services. The position provides support across a wide range of practice areas and across all firm offices. This position could reside in our Houston, Dallas or Austin office.

Qualifications

Candidates must be proficient with all Microsoft Office products, and possess advanced Microsoft Word skills including automation, navigation, tracking changes, formatting, mail merge, styles, numbering and inserting and editing footnotes, endnotes, indices, and tables of contents and authorities. Additionally, candidates must be proficient with NetDocuments or have familiarity with document management systems. Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus. Experience or knowledge of DocXtools is also a plus but not required. Successful candidates type at least 80 words per minute and are experienced in balancing multiple projects and deadlines, organized, detail-oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

Essential Job Functions

• Convert Adobe PDFs to MS Word documents (and vice versa), using firm-issued conversion software.
• Clean and format converted MS Word documents, applying styles, cross-referencing and generating tables of contents and authorities.
• Revise MS Word documents from handwritten copies (often sent via PDF) or via track changes.
• Create labels and letters, using MS Word’s mail-merge feature.
• Set up state pleading templates for discovery responses.
• Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
• Create and revise diagrams, tables and organizational charts.
• Create and revise Excel spreadsheets, using filters and basic formulae.
• Format Excel spreadsheets for printing and converting to Adobe PDFs.
• Compile, edit and create Adobe PDFs with internal/external hyperlinking.
• Create bookmarked e-binders.
• Prepare Adobe forms, organizing pages, redacting and applying specific headers and footers.
• Utilize BigHand software for transcribing audio files.
• Generate comparisons using Litera Compare and Draftable.
• Assist with creating marketing materials and proposals.
• Apply expertise to troubleshoot document or software issues.
• Prepare and send e-mails with attachments to clients on behalf of attorneys as needed.
• Stay abreast of technology and software changes within the firm to be an “expert” in document preparation.