Senior Legal Word Processor & Document Specialist

Top Echelon Software, LLC; Austin (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

R.L. Barclay & Associates, a reputable Texas law firm, seeks an experienced Legal Word Processor to join its Word Processing team in Austin. The role supports diverse practice areas and offices, delivering high-volume document production and formatting expertise.

The candidate will convert, format, and assemble complex Word documents, PDFs, and PowerPoint materials, using tight deadlines, templates, and firm branding. Strong Word skills and document management familiarity are essential.

Qualifications

• Advanced Microsoft Word skills including automation, navigation, track changes, formatting, mail merge, styles, numbering, and footnotes/TOC.
• Proficiency with NetDocuments or familiarity with document management systems.
• Experience with graphics tools such as Adobe Photoshop and Visio is a plus; DocXtools is a plus.
• Typing speed of at least 80 words per minute and ability to manage multiple deadlines.

Responsibilities

• Convert PDFs to MS Word and vice versa using firm-issued software.
• Format and format Word docs with styles, cross-references, and tables of contents/authorities.
• Revise Word docs from handwritten copies or via track changes.
• Create labels and letters using Mail Merge.
• Set up state pleading templates for discovery responses.
• Create/format PowerPoint presentations per firm branding templates.
• Create and revise diagrams, tables, org charts, and Excel spreadsheets.
• Format Excel sheets for printing and PDF conversion.
• Compile and edit PDFs with internal/external hyperlinks.
• Create bookmarked e-binders and prepare Adobe forms with headers/footers.
• Use BigHand for audio transcription.
• Compare documents with Litera Compare and Draftable.
• Assist with marketing materials and proposals.
• Troubleshoot document/software issues and respond to client communications.

Skills

Microsoft Word

Word Automation

Mail Merge

Track Changes

Footnotes & TOC

NetDocuments

DocXtools

Photoshop

Visio

Typing 80 WPM

Tools

BigHand

Litera Compare

Draftable

PowerPoint

Excel

Job description

R.L. Barclay & Associates, a reputable Texas law firm, seeks an experienced Legal Word Processor to join its Word Processing team in Austin. The role supports diverse practice areas and offices, delivering high-volume document production and formatting expertise.

The candidate will convert, format, and assemble complex Word documents, PDFs, and PowerPoint materials, using tight deadlines, templates, and firm branding. Strong Word skills and document management familiarity are essential.