Legal Word Processor/Document Specialist 72040

Top Echelon Software, LLC; Dallas (TX); On-site; USD 45,000 - 75,000; Full time

Job summary

R.L. Barclay & Associates seeks an experienced Legal Word Processor for a reputable Dallas law firm. The role requires advanced Word skills, familiarity with NetDocuments, and the ability to manage multiple high-volume documents with accuracy.

You will convert and format PDFs, prepare pleadings, and support attorneys with PowerPoint, Excel, and editing tasks in a fast-paced environment. Legal document proficiency is essential.

Qualifications

• Advanced MS Word skills including automation, tracking changes, and styles.
• Proficient with NetDocuments or similar document management system.
• Experience with graphics apps like Adobe Photoshop and Visio is a plus.
• Experience with DocXtools is a plus.

Responsibilities

• Convert PDFs to Word and Word to PDFs using firm tools.
• Format and revise Word documents with cross-references and TOCs.
• Prepare and edit documents from handwritten copies via track changes.
• Create labels and letters with mail-merge.
• Set up state pleading templates for discovery responses.
• Prepare PowerPoint presentations using firm templates.
• Create and revise diagrams, tables and org charts.
• Format and revise Excel spreadsheets and PDFs.
• Compile and hyperlink PDFs for internal/external use.
• Prepare bookmarked e-binders and Adobe forms.

Skills

Fast typing (80 WPM)

Advanced Word skills

Multitasking

Attention to detail

Independent & collaborative

Tools

NetDocuments

Adobe Photoshop

Visio

DocXtools

Litera Compare

Draftable

BigHand

PowerPoint

Excel

Word

Job description

Our client, a reputable and growing law firm with offices in Dallas, Texas is seeking an experienced Legal Word Processor to join their firm.

Qualifications

• Candidates must be proficient with all Microsoft Office products, and possess advanced Microsoft Word skills including automation, navigation, tracking changes, formatting, mail merge, styles, numbering and inserting and editing footnotes, endnotes, indices, and tables of contents and authorities.
• Additionally, candidates must be proficient with NetDocuments or have familiarity with document management systems.
• Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus.
• Experience or knowledge of DocXtools is also a plus but not required.
• Successful candidates type at least 80 words per minute and are experienced in balancing multiple projects and deadlines, organized, detail-oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

Essential Job Functions

• Convert Adobe PDFs to MS Word documents (and vice versa), using firm-issued conversion software.
• Clean and format converted MS Word documents, applying styles, cross-referencing and generating tables of contents and authorities.
• Revise MS Word documents from handwritten copies (often sent via PDF) or via track changes.
• Create labels and letters, using MS Word’s mail-merge feature.
• Set up state pleading templates for discovery responses.
• Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
• Create and revise diagrams, tables and organizational charts.
• Create and revise Excel spreadsheets, using filters and basic formulae.
• Format Excel spreadsheets for printing and converting to Adobe PDFs.
• Compile, edit and create Adobe PDFs with internal/external hyperlinking.
• Create bookmarked e-binders.
• Prepare Adobe forms, organizing pages, redacting and applying specific headers and footers.
• Utilize BigHand software for transcribing audio files.
• Generate comparisons using Litera Compare and Draftable.
• Assist with creating marketing materials and proposals.
• Apply expertise to troubleshoot document or software issues.
• Prepare and send e-mails with attachments to clients on behalf of attorneys as needed.
• Stay abreast of technology and software changes within the firm to be an “expert” in document preparation.

Please reference job ID #72040.

About R.L. Barclay & Associates

Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.

R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide.

To learn more about our company and the current openings in our network, please visit www.rlbarclay.com.