Word Processor

Nashville Public Radio; Town of Texas (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Winstead PC is seeking an experienced word processing professional to join our Word Processing team, delivering documentation across practice areas and firm offices. The role provides support across all offices and requires efficiency in converting, formatting, and producing documents at a high volume.

The candidate will work with Word, PowerPoint, Excel, and related tools, including PDF handling and mail-merge, in a fast-paced environment.

Qualifications

• Proficient with all Microsoft Office products and advanced MS Word skills.
• Experience with NetDocuments or document management systems.
• Familiarity with graphics software such as Adobe Photoshop and Visio is a plus.
• Typing speed of at least 80 WPM; able to balance multiple deadlines.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Convert PDFs to Word and vice versa using firm tools.
• Format and apply styles, generate TOCs and authorities.
• Revise documents using track changes.
• Create labels and letters via mail-merge.
• Set up state pleading templates.
• Prepare PowerPoint presentations per firm branding.
• Create and revise diagrams, charts.
• Prepare and format Excel spreadsheets for printing.
• Compile PDFs with hyperlinks.
• Create bookmarked e-binders.
• Prepare Adobe forms with headers/footers.
• Transcribe audio with BigHand.
• Generate comparisons with Litera Compare and Draftable.
• Assist with marketing materials and proposals.
• Troubleshoot document or software issues.
• Email attachments to clients for attorneys.
• Stay abreast of technology changes to be an expert.

Skills

Typing 80 wpm

Multitasking

Attention to detail

Team collaboration

Independent worker

Tools

Microsoft Word

NetDocuments

Adobe Photoshop

Visio

PowerPoint

Excel

DocXtools

BigHand

Litera Compare

Draftable

Job description

Winstead PC is seeking an experienced individual to work as part of the Word Processing team providing the firm with exceptional document production services. The position provides support across a wide range of practice areas and across all firm offices. This position could reside in our Houston, Dallas or Austin office.

Qualifications

Candidates must be proficient with all Microsoft Office products, and possess advanced Microsoft Word skills including automation, navigation, tracking changes, formatting, mail merge, styles, numbering and inserting and editing footnotes, endnotes, indices, and tables of contents and authorities. Additionally, candidates must be proficient with NetDocuments or have familiarity with document management systems. Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus. Experience or knowledge of DocXtools is also a plus but not required. Successful candidates type at least 80 words per minute and are experienced in balancing multiple projects and deadlines, organized, detail-oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

Essential Job Functions

• Convert Adobe PDFs to MS Word documents (and vice versa), using firm-issued conversion software.
• Clean and format converted MS Word documents, applying styles, cross-referencing and generating tables of contents and authorities.
• Revise MS Word documents from handwritten copies (often sent via PDF) or via track changes.
• Create labels and letters, using MS Word's mail-merge feature.
• Set up state pleading templates for discovery responses.
• Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
• Create and revise diagrams, tables and organizational charts.
• Create and revise Excel spreadsheets, using filters and basic formulae.
• Format Excel spreadsheets for printing and converting to Adobe PDFs.
• Compile, edit and create Adobe PDFs with internal/external hyperlinking.
• Create bookmarked e-binders.
• Prepare Adobe forms, organizing pages, redacting and applying specific headers and footers.
• Utilize BigHand software for transcribing audio files.
• Generate comparisons using Litera Compare and Draftable.
• Assist with creating marketing materials and proposals.
• Apply expertise to troubleshoot document or software issues.
• Prepare and send e-mails with attachments to clients on behalf of attorneys as needed.
• Stay abreast of technology and software changes within the firm to be an "expert" in document preparation.