Legal Administrative Assistant - Litigation & Corporate 72037

Top Echelon Software, LLC; Dallas (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

R.L. Barclay & Associates in Dallas, TX seeks a highly organized Legal Assistant with 3+ years of law firm experience to support attorneys in both litigation and transactional matters.

Responsibilities include drafting and proofreading documents, managing calendars, billing, conflicts checks, and file organization. Proficiency in MS Office, Adobe Acrobat, and NetDocuments is preferred. Overtime may be required.

Qualifications

• 3+ years of experience as a legal assistant in a law firm.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Good working knowledge of document management systems; NetDocuments experience is preferred.
• Superior verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and teamwork skills with a high degree of professionalism.
• Flexibility to work overtime when required.

Responsibilities

• Provide secretarial and administrative support to attorneys.
• Prepare and edit legal documents and correspondence, saving to the document management system; proofread to ensure accuracy and completeness.
• Review, organize, and process client billing in a timely manner.
• Research and respond to requests for information from attorneys and clients.
• Enter attorney time; review and revise timesheets accurately.
• Manage and monitor calendaring of deadlines and key dates.
• Calendaring and interaction with clients and other contacts regarding meetings and scheduling.
• Coordinate business travel arrangements.
• Organize electronic and physical files; maintain systems to promote organization and efficiency.
• Prepare conflict of interest checks and open new client files.
• Prepare engagement letters and conflict waivers.
• Coordinate with Audit Committee to prepare audit responses for clients.
• Process expense reports/reimbursement requests.
• Assist assigned attorneys with CLE compliance and business development activities.
• Other duties as assigned.

Skills

Verbal and written communication

Organization skills

Multitasking

Interpersonal skills

Tools

MS Office Suite

Adobe Acrobat

NetDocuments

Job description

Our client, a reputable and growing law firm with offices in Dallas, Texas, is seeking a highly organized and detail-oriented Legal Assistant. Candidates with both litigation and transactional experience are encouraged to apply.

Duties and Responsibilities:

• Provide secretarial and administrative support to attorneys.
• Prepare and edit legal documents and correspondence, saving to the document management system; proofread to ensure accuracy and completeness.
• Review, organize, and process client billing in a timely manner.
• Research and respond to requests for information from attorneys and clients.
• Enter attorney time; review and revise timesheets accurately.
• Manage and monitor calendaring of deadlines and key dates.
• Calendaring and interaction with clients and other contacts regarding meetings and scheduling.
• Coordinate business travel arrangements.
• Organize electronic and physical files; maintain systems to promote organization and efficiency.
• Prepare conflict of interest checks and open new client files.
• Prepare engagement letters and conflict waivers.
• Coordinate with Audit Committee to prepare audit responses for clients.
• Process expense reports/reimbursement requests.
• Assist assigned attorneys with CLE compliance and business development activities.
• Other duties as assigned.

Job Requirements:

• 3+ years of experience as a legal assistant in a law firm.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Good working knowledge of document management systems; NetDocuments experience is preferred.
• Superior verbal and written communication skills.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet competing deadlines.
• Strong interpersonal and teamwork skills with a high degree of professionalism.
• Flexibility to work overtime when required.

Please reference job ID #72037.

About R.L. Barclay & Associates

Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.

R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit www.rlbarclay.com.