Legal Practice Assistant - Transactional 72038

R.L. Barclay & Associates; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

R.L. Barclay & Associates has an opening for a Legal Practice Assistant in Dallas, TX.

You will provide administrative and operational support to attorneys in the Corporate, Commercial Transactions & Outsourcing practice group, handling client and matter administration, billing, records, and document management. The role emphasizes billing accuracy, timely time entry, and efficient support across departments to ensure high-quality legal services.

Qualifications

• Experience supporting attorneys or legal professionals in a fast-paced environment.
• Familiarity with billing, time entry, matter management, and records management systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Prepare, review, and distribute client billing proformas; coordinate billing edits and deadlines.
• Assist attorneys with time entry, time review, and follow-up.
• Coordinate new client and matter intake and related admin tasks.
• Facilitate conflicts check requests and monitor the process.
• Maintain electronic and physical client files per firm policies.
• Support document management, filing, retrieval, and records maintenance.
• Assist with preparation and distribution of routine correspondence and documents.
• Coordinate with attorneys and departments to complete practice support requests.

Skills

Billing & invoicing

Time entry & timekeeping

Organizational skills

Communication skills

MS Office proficiency

Tools

Billing software

Document management systems

Conflict checks

Job description

Our client, a reputable and growing law firm with offices in Dallas, Texas, is seeking a highly organized and detail-oriented Legal Practice Assistant.

The Practice Group Assistant provides administrative and operational support to attorneys in the Corporate, Commercial Transactions & Outsourcing Practice Group.

This position is responsible for supporting client and matter administration, attorney time and billing processes, document and records management, and other practice support functions that help ensure efficient delivery of legal services.

Essential Duties and Responsibilities

• Prepare, review, and distribute client billing proformas; coordinate and implement attorney billing edits, monitor billing deadlines, and collaborate with attorneys and Accounting to facilitate timely and accurate client invoicing.
• Assist attorneys with time entry, time review, and timekeeping follow-up.
• Coordinate new client and matter intake, including matter opening requests and related administrative requirements.
• Facilitate conflicts check requests and monitor completion of the conflicts review process.
• Maintain electronic and physical client files in accordance with firm policies and procedures.
• Support document management activities, including filing, organization, retrieval, and records maintenance.
• Assist with preparation, review, and distribution of routine correspondence and legal documents.
• Coordinate with attorneys and internal departments to ensure timely completion of practice support requests.
• Handle additional administrative and operational duties as assigned.

Qualifications

• Prior experience supporting attorneys, legal professionals, or other professionals in a fast-paced environment preferred.
• Experience with billing, time entry, matter management, records management, or document management systems preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and other business applications.

Knowledge, Skills, and Abilities

• Demonstrated ability to maintain confidentiality and exercise good judgment.
• Self-starter with the ability to identify priorities, take initiative, and manage multiple assignments with minimal supervision.
• Strong client service orientation and team-oriented approach.
• Ability to work independently while collaborating effectively with attorneys, staff, and firm departments.
• Ability to learn and apply firm policies, procedures, and technology systems.

Please reference job ID #72038.

About R.L. Barclay & Associates

Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.

R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide.

To learn more about our company and the current openings in our network, please visit www.rlbarclay.com.