Legal Support Specialist – Docs, Scheduling & Filings

Barnes & Thornburg LLP; South Bend (IN); On-site; USD 52,000 - 76,000; Full time

Job summary

Barnes & Thornburg LLP in Indiana seeks a Legal Assistant to support attorneys with document preparation, filing, and case management. You will format materials, draft standard court communications, and maintain calendars and deadlines across multiple jurisdictions.

Responsibilities include organizing electronic case files, coordinating travel, handling billing and expense reports, and collaborating with administrative teams to ensure timely, accurate work while upholding confidentiality and

Qualifications

• Ability to proofread and perform editing of routine legal correspondence and matters.
• Transcribe legal documents and reports from rough draft or dictation with minimal errors.
• Knowledge of court filing guidelines across jurisdictions and e-filing requirements.
• Strong organization to prepare documents, schedules, and case files with attention to detail.
• Experience with billing, expenses, and client communications in a law firm setting.

Responsibilities

• Creates, edits, formats, and proofs documents, spreadsheets, and presentations with high accuracy.
• Creates Table of Contents, Table of Authorities, headers/footers, and signature blocks.
• Drafts standard correspondence to courts, clerks, and opposing counsel.
• Manages case files electronically for efficient retrieval and circulation of filings.
• Maintains attorney calendars and deadline reminders, coordinates meetings and travel.
• Processes bills; proofs billing sheets; reviews and edits bills; submits expense reports.
• Handles new matters, conflicts reviews, and closes matters appropriately.
• Collaborates with administrative staff to complete tasks and support attorneys.

Skills

MS Office Expert

Proofreading

Legal Terminology

Transcription

E-Filing Knowledge

Calendar Management

Billing & Expenses

Communication Skills

Multi-tasking

Team Collaboration

Education

High School Diploma

Paralegal Certificate

Tools

Word

Outlook

iManage

Excel

PowerPoint

Adobe PDF

Emburse

Job description

Barnes & Thornburg LLP in Indiana seeks a Legal Assistant to support attorneys with document preparation, filing, and case management. You will format materials, draft standard court communications, and maintain calendars and deadlines across multiple jurisdictions.

Responsibilities include organizing electronic case files, coordinating travel, handling billing and expense reports, and collaborating with administrative teams to ensure timely, accurate work while upholding confidentiality and