Entertainment Law Office Assistant: Calendar & Docs Pro

Barnes & Thornburg LLP; Los Angeles (CA); On-site; USD 45,000 - 70,000; Full time

Job summary

Barnes & Thornburg LLP is seeking a capable legal secretary in the Los Angeles area to perform a variety of secretarial duties for assigned attorneys. You will draft, edit, and proofread documents, manage calendars, handle calls, and coordinate travel and meetings with a focus on confidentiality and client service.

The position requires strong MS Word/Outlook skills, familiarity with document workflows, and the ability to handle high-pressure situations typical in the entertainment industry.

Qualifications

• Ability to read and write to proof and perform editing of documents and related correspondence.

Responsibilities

• Drafts correspondence, edit, redline, apply style schemes, proofread documents as requested, including engagement letters, memoranda, audit letters, and other correspondence.
• Handle heavy phones, screen and transmit telephone calls to attorneys, and take messages, if necessary, with recognition of and attention to the particular needs of the clients.
• Maintains assigned attorneys’ calendar including scheduling travel, conference calls for attorneys and clients and make appointments when necessary.
• Reads, sorts, and dates incoming mail. Ensures outgoing mail is delivered on time. When necessary, routes mail through the appropriate delivery service and follows up to confirm timely delivery.
• Arranges for meetings/conference rooms, using the firm’s conference room reservation software system.
• Opens new clients and/or matters. Handles clearing various conflicts with other attorneys matters. Drafts conflict waiver letters as necessary.
• Maintains contacts in Outlook for assigned attorneys, pursuant to each of their preferences.
• Assists accounting billing assistant with month end billing and other billing matters as requested by assigned attorneys.
• Prepares and submits travel expenses reports and other business-related expenses for reimbursement.
• Prepares and updates closing binders as necessary.

Skills

Editing & proofreading

Calendar management

Phone etiquette

Client relations

Document drafting

Tools

MS Word

Outlook

Excel

PowerPoint

DocuSign

Job description

Barnes & Thornburg LLP is seeking a capable legal secretary in the Los Angeles area to perform a variety of secretarial duties for assigned attorneys. You will draft, edit, and proofread documents, manage calendars, handle calls, and coordinate travel and meetings with a focus on confidentiality and client service.

The position requires strong MS Word/Outlook skills, familiarity with document workflows, and the ability to handle high-pressure situations typical in the entertainment industry.