Part-Time Legal Office Concierge

Barnes-&-Thornburg-LL; Indianapolis (IN); On-site; USD 17,000 - 26,000; Part time

Job summary

Barnes & Thornburg seeks a part-time concierge in our Indianapolis office. This role greets clients, visitors, and vendors, routes calls, and supports daily office operations with discretion and professionalism. You’ll coordinate room setups, manage guest logistics, and assist attorneys and staff with errands and light administrative tasks.

On-site, business-smart attire preferred. The position offers up to twenty hours weekly, Monday through Friday, with flexibility in scheduling to meet office

Qualifications

• Read and write at a level generally acquired through high school.
• Approximately 6 months to 1 year of clerical/office experience in a professional setting.
• Ability to convert memos, letters, and forms from rough drafts to final, typed documents.
• Strong interpersonal and courtesy skills for in-person and telephone interactions.
• Occasional high mental effort when handling many calls and tasks.
• Ability to manage calls, visitors, and small deliveries; operate phone equipment and listening to messages.
• Occasional irregular hours and more than 40 hours per week may be required.

Responsibilities

• Serves as part-time concierge for up to twenty hours per week at the Indianapolis office.
• Operates a multi-line phone system and directs calls and voicemail.
• Greets clients and visitors with proper access clearance and routing.
• Provide guests with beverages and ensure meeting room readiness.
• Escort guests to destinations within the office and coordinate with service providers.
• Manage guest requests and liaise with appropriate parties to fulfill them.
• Daily checks to maintain kitchens, conference rooms, and office supplies; coordinate repairs as needed.
• Schedule conference rooms and coordinate setups, catering, and AV needs.
• Maintain contact information for local services and events; assist with mailings as requested.

Skills

Reading & writing

Telephone etiquette

Interpersonal communication

Flexibility and adaptability

Multiline phone system

Customer service mindset

Attention to confidentiality

Education

High school diploma

Tools

Multi-line phone system

Telephone equipment

Job description

Barnes & Thornburg seeks a part-time concierge in our Indianapolis office. This role greets clients, visitors, and vendors, routes calls, and supports daily office operations with discretion and professionalism. You’ll coordinate room setups, manage guest logistics, and assist attorneys and staff with errands and light administrative tasks.

On-site, business-smart attire preferred. The position offers up to twenty hours weekly, Monday through Friday, with flexibility in scheduling to meet office