Legal Support Specialist

Kimball, Tirey & St. John LLP; Irvine (CA); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life

Disability insurance

401(k) with company match

Paid vacation

Sick time

Job summary

Kimball, Tirey & St. John LLP, a California real estate law firm, seeks a Legal Support Specialist in Irvine to provide administrative support to the practice group handling unlawful detainer matters.

This full-time role offers a hybrid work model, competitive hourly pay, and benefits. Ideal candidates will have high-volume admin experience, strong detail orientation, and proficiency with MS Office and legal processes.

Qualifications

• Administrative office experience in a high-volume environment.
• Excellent attention to detail and ability to multi-task.
• Professional communication via telephone and email.
• Knowledge of Microsoft Office (Outlook, Word, Excel).
• Typing speed of 65+ wpm and versatile computer skills.
• Must provide writing samples showcasing writing style.

Responsibilities

• Provide overall administrative-level support to the practice group.
• Contact clients via phone and email to obtain missing documents.
• Perform e-filing in support of unlawful detainer cases.
• Draft notices, letters, and stipulations for unlawful detainer cases.
• Make calls to court for processing of trial matters.
• Request trial dates and prepare files for trial.
• Review leases, legal forms, and correspondence for detail-oriented information.
• Communicate with clients to obtain missing information and follow up on case status.
• Assist with case intake by data entry with high accuracy.
• Sort and distribute mail and perform other duties as assigned.

Skills

Attention to detail

Multitasking

Professional communication

Typing speed 65+ wpm

Education

Paralegal certificate (ABA-approved)

Tools

Microsoft Office (Outlook, Word, Excel)

ProLaw

Job description

We are an established real estate law firm with offices across California. Our Irvine office is looking for a Legal Support Specialist to join our growing team. If chosen as the successful candidate, you will provide overall administrative-level support to the practice group in support of unlawful detainer cases filed.

About Us

With nearly 50 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees, so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Compensation

$23-$28/hour DOE + benefits

Responsibilities

• Provide overall administrative-level support to the practice group
• Contact clients via phone and email to obtain missing documents
• Perform e-filing in support of unlawful detainer cases
• Draft notices, letters, and stipulations for unlawful detainer cases
• Make calls to court for processing of trial matters
• Request trial dates and prepare files for trial
• Review leases, legal forms, and correspondence for detail-oriented, specific information
• Communicate with clients to obtain missing information and follow up on the status of cases
• Assist with case intake by performing data entry with a high level of accuracy
• Sort and distribute mail, and perform other duties as assigned

Qualifications

We are looking for candidates with the following qualifications:

• Previous administrative office experience in a high-volume environment
• Excellent attention to detail and ability to multi-task
• Professional communication skills via telephone and email
• Knowledge of Microsoft Office (Outlook, Word, Excel)
• Typing speed of 65+ wpm and versatile computer skills
• Must provide writing samples showcasing writing style

The Following Qualifications Are Preferred

• Paralegal certificate from an ABA-approved program or equivalent training/experience
• Previous experience working in a law firm or legal environment
• ProLaw experience

Schedule

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

We currently offer a hybrid work model for select positions within the Firm. New hire employees who are offered a hybrid schedule will complete their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a hybrid schedule, subject to approval by their supervisor.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities.

• medical
• dental
• vision
• life
• disability insurance
• 401(k) with company match
• paid vacation
• sick time

What Employees Are Saying About Working With Us

• “The people, atmosphere, culture, and work/life balance are great.”
• “I always feel included, respected, and a part of the team.”
• “I have been given so many opportunities to grow and have learned so much.”

Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.