Legal Assistant (Multiple Practice Groups)

Recruitify; Irvine (CA); Hybrid; USD 85,000 - 97,000; Full time

Benefits offered by this job

Annual bonus potential

Outstanding benefits

Hybrid work schedule in Irvine

Job summary

Recruitify is seeking a seasoned Legal Assistant to support multiple practice groups in a fast-paced Irvine firm. The role offers hybrid work and exposure to diverse legal areas.

The candidate will handle document prep, calendar management, and court filings, while collaborating across teams. Strong organization, communication, and 5+ years in a law firm are required for success.

Qualifications

• 5+ years of Legal Assistant or Legal Secretary experience within a law firm.
• Strong document preparation, proofreading, and formatting skills.
• Experience managing attorney calendars, scheduling, and deadlines.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Strong proficiency with Microsoft Office (Word, Outlook, Excel, and PowerPoint).

Responsibilities

• Prepare, proofread, revise, and format legal documents, pleadings, agreements, correspondence, discovery, and other legal materials.
• Manage attorney calendars, meetings, travel arrangements, and expense reports.
• Coordinate court filings, hearings, deadlines, and client communications.
• Organize and maintain electronic and physical client files.
• Assist with trial preparation, document review, transaction binders, exhibit organization, and special projects.
• Provide legal and administrative support to attorneys across multiple practice groups as business needs change.

Skills

Legal assistant experience

Document preparation

Calendar management

Organizational skills

MS Office proficiency

Multi-practice support

Tools

iManage

Job description

Job Title: Legal Assistant (Multiple Practice Groups)

Employment Type: Full-Time

Work Model: Hybrid (Irvine, CA)

Base Salary: $85,000–$97,000+ (depending on experience)

About the Role

We are hiring an experienced Legal Assistant for one of California's premier law firms in Irvine.

This is a unique opportunity for someone who enjoys variety. Rather than supporting a single attorney or practice group, you'll work across multiple teams throughout the firm, stepping in where you're needed most. You'll support attorneys during busy periods, vacations, staffing transitions, trial preparation, and special projects while gaining exposure to a wide range of legal practice areas.

You do not need previous "floater" experience. The firm is simply looking for a strong Legal Assistant who can adapt quickly, stay organized, and confidently support attorneys in a fast-paced law firm environment.

Must-Have Experience

You must have:

• 5+ years of Legal Assistant or Legal Secretary experience within a law firm
• Strong document preparation, proofreading, and formatting skills
• Experience managing attorney calendars, scheduling, and deadlines
• Excellent organizational and communication skills
• Ability to manage multiple priorities with minimal supervision
• Strong proficiency with Microsoft Office (Word, Outlook, Excel, and PowerPoint)

Preferred Background

Ideal

• Experience supporting multiple attorneys or multiple practice groups
• Experience with iManage or similar document management systems
• Experience with state and federal electronic court filings

Strong Alternative Backgrounds

• Business Litigation
• Corporate / Transactional
• Real Estate
• Employment
• General Civil Litigation

What You Will Do

• Prepare, proofread, revise, and format legal documents, pleadings, agreements, correspondence, discovery, and other legal materials
• Manage attorney calendars, meetings, travel arrangements, and expense reports
• Coordinate court filings, hearings, deadlines, and client communications
• Organize and maintain electronic and physical client files
• Assist with trial preparation, document review, transaction binders, exhibit organization, and special projects
• Provide legal and administrative support to attorneys across multiple practice groups as business needs change

Why This Role Makes Sense

• Join one of California's most respected law firms
• Hybrid work schedule in Irvine
• Work with attorneys across multiple practice groups instead of supporting a single desk
• Competitive compensation, annual bonus potential, and outstanding benefits
• Stable, long-term opportunity with room for growth
• Collaborative, professional culture recognized for excellence and inclusion

Compensation

Base salary is $85,000–$97,000+, depending on experience.

If you're targeting compensation outside of the posted range, I still encourage you to apply. Let me know what you're looking for, and if your background is a fit, we'll discuss it during our initial Zoom call.