Legal Support Specialist

Kimball Tirey & St. John LLP; Irvine, Northern (CA, KY); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Hybrid work model

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Paid vacation

Sick time

Job summary

Kimball Tirey & St. John LLP in Irvine, CA is seeking a Legal Support Specialist to provide administrative-level support to the unlawful detainer practice group. You will manage client communications, file management, and prepare draft notices, letters, and stipulations.

The role requires high-volume office experience, excellent attention to detail, and proficiency with Microsoft Office. A typing speed of 65+ wpm and writing samples are requested.

Qualifications

• Previous administrative office experience in a high-volume environment.
• Excellent attention to detail and ability to multi-task.
• Professional communication skills via telephone and email.
• Knowledge of Microsoft Office (Outlook, Word, Excel).
• Typing speed of 65+ wpm and versatile computer skills.
• Must provide writing samples showcasing writing style.

Responsibilities

• Provide overall administrative-level support to the practice group.
• Contact clients via phone and email to obtain missing documents.
• Perform e-filing in support of unlawful detainer cases.
• Draft notices, letters, and stipulations for unlawful detainer cases.
• Make calls to court for processing of trial matters.
• Request trial dates and prepare files for trial.
• Review leases, legal forms, and correspondence for detail-oriented, specific information.
• Communicate with clients to obtain missing information and follow up on the status of cases.
• Assist with case intake by performing data entry with a high level of accuracy.
• Sort and distribute mail, and perform other duties as assigned.

Skills

Administrative experience

Attention to detail

Multi-tasking

Professional communication

Typing 65+ wpm

Microsoft Office

Education

Paralegal certificate (ABA-approved)

Tools

ProLaw

Microsoft Office

Job description

Job Details

Job Location: Irvine - Irvine, CA 92614

Position Type: Full Time

Salary Range: $23.00 - $28.00 Hourly

Compensation: $23-$28/hour DOE + benefits

We are an established real estate law firm with offices across California. Our Irvine office is looking for a Legal Support Specialist to join our growing team. If chosen as the successful candidate, you will provide overall administrative-level support to the practice group in support of unlawful detainer cases filed.

Responsibilities

• Provide overall administrative-level support to the practice group
• Contact clients via phone and email to obtain missing documents
• Perform e-filing in support of unlawful detainer cases
• Draft notices, letters, and stipulations for unlawful detainer cases
• Make calls to court for processing of trial matters
• Request trial dates and prepare files for trial
• Review leases, legal forms, and correspondence for detail-oriented, specific information
• Communicate with clients to obtain missing information and follow up on the status of cases
• Assist with case intake by performing data entry with a high level of accuracy
• Sort and distribute mail, and perform other duties as assigned

Qualifications

• Previous administrative office experience in a high-volume environment
• Excellent attention to detail and ability to multi-task
• Professional communication skills via telephone and email
• Knowledge of Microsoft Office (Outlook, Word, Excel)
• Typing speed of 65+ wpm and versatile computer skills
• Must provide writing samples showcasing writing style

Preferred Qualifications

• Paralegal certificate from an ABA-approved program or equivalent training/experience
• Previous experience working in a law firm or legal environment
• ProLaw experience

Schedule

• Position is full-time at 40 hours/week.
• Business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

We currently offer a hybrid work model for select positions within the Firm. New hire employees who are offered a hybrid schedule will complete their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a hybrid schedule, subject to approval by their supervisor.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k) with company match, paid vacation, and sick time.

What employees are saying about working with us:

• “The people, atmosphere, culture, and work/life balance are great.”
• “I always feel included, respected, and a part of the team.”
• “I have been given so many opportunities to grow and have learned so much.”

Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.