Legal Support Specialist

Kimball,-Tirey-; Irvine (CA); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Paid vacation

Sick time

Hybrid work model

Job summary

Kimball, Tirey is seeking a Legal Support Specialist in Irvine to provide administrative support to the unlawful detainer practice group. You will contact clients, perform e-filing, draft notices, and assist with trial preparation in a fast-paced, service-oriented environment.

Ideal candidates will have prior legal admin experience, 65+ wpm typing, ProLaw familiarity, and strong communication skills. The role offers a hybrid schedule and comprehensive benefits.

Qualifications

• Experience in a high-volume administrative role within a law firm or legal environment.
• Strong attention to detail and ability to multitask in a fast-paced setting.
• Proficiency with Microsoft Office and e-filing processes for legal matters.
• Typing speed of 65+ WPM with clear written communication.

Responsibilities

• Provide overall administrative-level support to the practice group.
• Contact clients via phone and email to obtain missing documents.
• Perform e-filing in support of unlawful detainer cases.
• Draft notices, letters, and stipulations for unlawful detainer cases.
• Make calls to court for processing of trial matters and obtain trial dates.
• Review leases, legal forms, and correspondence for detail-oriented information.
• Communicate with clients to obtain missing information and follow up on case status.
• Assist with case intake by data entry with high accuracy; sort mail and perform other duties as assigned.

Skills

Administrative support

Microsoft Office

65+ wpm typing

Phone & email communication

e-filing

Detail-oriented

Multitasking

Education

Paralegal certificate

Tools

ProLaw

Job description

We are an established real estate law firm with offices across California. Our Irvine office is looking for a Legal Support Specialist to join our growing team. If chosen as the successful candidate, you will provide overall administrative-level support to the practice group in support of unlawful detainer cases filed.About Us:With nearly 50 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees, so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.Compensation: $23-$28/hour DOE + benefitsResponsibilities:Provide overall administrative-level support to the practice groupContact clients via phone and email to obtain missing documentsPerform e-filing in support of unlawful detainer casesDraft notices, letters, and stipulations for unlawful detainer casesMake calls to court for processing of trial mattersRequest trial dates and prepare files for trialReview leases, legal forms, and correspondence for detail-oriented, specific informationCommunicate with clients to obtain missing information and follow up on the status of casesAssist with case intake by performing data entry with a high level of accuracySort and distribute mail, and perform other duties as assignedQualifications:We are looking for candidates with the following qualifications:Previous administrative office experience in a high-volume environmentExcellent attention to detail and ability to multi-taskProfessional communication skills via telephone and emailKnowledge of Microsoft Office (Outlook, Word, Excel)Typing speed of 65+ wpm and versatile computer skillsMust provide writing samples showcasing writing styleThe following qualifications are preferred:Paralegal certificate from an ABA-approved program or equivalent training/experiencePrevious experience working in a law firm or legal environmentProLaw experienceSchedule:Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.We currently offer a hybrid work model for select positions within the Firm. New hire employees who are offered a hybrid schedule will complete their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a hybrid schedule, subject to approval by their supervisor.Why Work for Us?Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k) with company match, paid vacation, and sick time.What employees are saying about working with us:“The people, atmosphere, culture, and work/life balance are great.”“I always feel included, respected, and a part of the team.”“I have been given so many opportunities to grow and have learned so much.”Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.