Legal Support Specialist

Gainor Staffing; New York (NY); Hybrid; USD 59,000 - 72,000; Full time

Job summary

Gainor Staffing seeks a Legal Support Specialist to join its corporate practice support team in NYC. You will coordinate administrative needs for a partner and attorneys across infrastructure, energy and real estate matters and mentor junior colleagues to improve team workflows.

You will manage calendars, format and proofread legal documents, handle billing-related tasks, and maintain electronic records in iManage and Outlook.

Qualifications

• 4+ years of admin support experience in a law firm or legal department
• Experience supporting multiple attorneys/timekeepers and managing competing priorities
• Experience preparing, formatting, redlining, and proofreading legal documents
• Experience with attorney billing, prebills, time entry and expense processing
• Strong Microsoft Office skills; proficient in iManage and other firm apps
• Willingness to work overtime as required
• Clear communication and discretion; ability to work independently and with colleagues

Responsibilities

• Keep attorney schedules, meetings, and travel organized
• Prepare, format, redline, and proofread legal documents (incl. DocuSign routed documents)
• Coordinate conflict checks, engagement docs, and waivers with intake and conflicts teams
• Maintain iManage and Outlook records; assist with legal research
• Manage daily time entry in IntApp; prebill processing, invoices, expenses
• Coordinate audit letters, CLE records, bar renewals, and CRM updates for business development
• Arrange document production, deliveries, and mailings with internal service teams
• Support colleagues and delegate tasks to practice team assistants; participate in workflow improvements

Skills

Administrative support

Multitasking

Communication

Discretion

Overtime readiness

Document proofreading

Education

Bachelor’s degree or business college certificate

Tools

iManage

Job description

A global law firm is seeking a Legal Support Specialist to join its corporate practice support team. The firm combines sophisticated client work with opportunities for professional development.

You will coordinate administrative needs for a partner and other attorneys across infrastructure, energy and real estate matters. The role also offers opportunities to mentor junior support colleagues and contribute to better team workflows.

Who You Are

• Bring at least 4 cumulative years of administrative support experience in a law firm or legal department
• Currently have experience supporting multiple attorneys or timekeepers and independently managing competing priorities
• Currently have experience preparing, formatting, redlining and proofreading legal documents
• Currently have experience with attorney billing, prebills, time entry and expense processing
• Currently have strong Microsoft Office skills and can demonstrate proficiency in iManage and other firm applications after orientation
• Are available for overtime as required
• Communicate clearly, exercise discretion and work effectively both independently and with colleagues

Preferred Experience & Education

• Corporate or business practice support, with energy and infrastructure experience particularly welcome; general corporate backgrounds are also accepted
• Prior iManage experience
• Familiarity with legal procedures and terminology
• Bachelor’s degree or business college certificate

What You’ll Do

• Keep attorney schedules, meetings and travel organized while anticipating conflicts and changing priorities
• Prepare, format, redline and proofread legal documents, including documents routed through DocuSign
• Coordinate conflict checks, engagement documentation and waivers with intake and conflicts teams
• Maintain electronic records in iManage and Outlook, and assist with requested legal research
• Manage daily time entry in IntApp, prebill processing, invoices, expenses and reimbursement requests
• Coordinate audit letters, CLE records, bar renewals and CRM updates supporting business development
• Arrange document production, deliveries and mailings with internal service teams
• Support colleagues, delegate appropriate tasks to practice team assistants and participate in technology or workflow improvements

What Success Looks Like

• Attorneys receive responsive support, with calendars and competing deadlines managed proactively
• Legal documents and client records are accurate, organized and handled with care
• Time entries, prebills, expenses and administrative requests move forward promptly
• Clients and internal teams experience clear communication and reliable follow-through

Salary Range:

$42.75–$52/hour 0r $88,920 - $108,160 (based on experience)

Location:

NYC (hybrid)

To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.