Legal Secretary Transactional

Baker McKenzie; Dallas (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Baker McKenzie is seeking an experienced Legal Administrative Assistant in Dallas. You will support attorneys with calendar management, travel arrangements, expense reports, and vendor payments while handling high-volume client intake and matter openings.

You will review client billing activities for compliance, collaborate with Revenue and Finance on monthly cycles, and maintain precise records. Strong communication and MS Office skills are essential for success.

Qualifications

• Experience supporting attorneys, executives, or senior professionals in a law firm or professional services environment.
• Strong organizational and time management skills.
• Ability to manage multiple priorities while meeting tight deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and commitment to accuracy.
• Confidence to proactively follow up, take initiative, and work independently.
• Advanced relationship-building skills with attorneys, clients, and colleagues.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and legal/business support technologies.

Responsibilities

• Manage complex calendars and heavy scheduling demands.
• Coordinate domestic and international travel arrangements.
• Handle expense reports, invoice processing, and vendor payments.
• Support high-volume client intake and matter opening processes.
• Review and assist with client billing activities, ensuring compliance with billing guidelines and engagement terms.
• Partner closely with Revenue and Finance teams throughout the monthly billing cycle.
• Monitor and respond to incoming communications.
• Coordinate meetings across multiple stakeholders and time zones.
• Prepare, revise, proofread, and format legal and business documents.
• Maintain accurate records and provide general administrative support to attorneys and practice teams.

Skills

Legal support experience

Strong organizational skills

Time management

Verbal and written communication

Attention to detail

Proactive initiative

Relationship-building

MS Office & legal tech

Tools

Microsoft Office

Job description

• Manage complex calendars and heavy scheduling demands
• Coordinate domestic and international travel arrangements
• Handle expense reports, invoice processing, and vendor payments
• Support high-volume client intake and matter opening processes
• Review and assist with client billing activities, ensuring compliance with billing guidelines and engagement terms
• Partner closely with Revenue and Finance teams throughout the monthly billing cycle
• Monitor and respond to incoming communications
• Coordinate meetings across multiple stakeholders and time zones
• Prepare, revise, proofread, and format legal and business documents
• Maintain accurate records and provide general administrative support to attorneys and practice teams

What You'll Do

• Manage complex calendars and heavy scheduling demands
• Coordinate domestic and international travel arrangements
• Handle expense reports, invoice processing, and vendor payments
• Support high-volume client intake and matter opening processes
• Review and assist with client billing activities, ensuring compliance with billing guidelines and engagement terms
• Partner closely with Revenue and Finance teams throughout the monthly billing cycle
• Monitor and respond to incoming communications
• Coordinate meetings across multiple stakeholders and time zones
• Prepare, revise, proofread, and format legal and business documents
• Maintain accurate records and provide general administrative support to attorneys and practice teams

What We're Looking For

• Experience supporting attorneys, executives, or senior professionals in a law firm or professional services environment
• Strong organizational and time management skills
• Ability to manage multiple priorities while meeting tight deadlines
• Excellent verbal and written communication skills
• Strong attention to detail and commitment to accuracy
• Confidence to proactively follow up, take initiative, and work independently
• Advanced relationship-building skills with attorneys, clients, and colleagues
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and legal/business support technologies
• Experience with billing, expenses, calendar management, and administrative operations preferred