Legal Secretary

ADP, Inc.; Birmingham (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

ADP, Inc. in Birmingham, AL seeks a legal support professional to prepare, proofread, and edit contracts, memos, and reports. You will maintain attorneys' calendars, coordinate meetings, and manage time entries and file organization.

The role emphasizes detail orientation, independent and collaborative work, and client service, with some overtime and prior transactional experience preferred. High school diploma required.

Qualifications

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented with strong follow-through skills.
• Ability to work independently and collaboratively.
• Ability to handle competing deadlines and priorities.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.

Responsibilities

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Track and order office supplies.
• Provide other support as necessary.

Skills

Microsoft Office

Video Conferencing

Detail-Oriented

Independent Work

Deadline Management

Client Service

Overtime

Transactional Experience

Education

High school diploma or equivalent

Job description

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Track and order office supplies.
• Provide other support as necessary.

Skills and Qualifications:

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.