Senior Legal Assistant

Capstone Search Partners; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Capstone Search Partners is seeking a Senior Legal Assistant in Washington, DC to join our litigation team. The ideal candidate brings 5+ years of law firm experience and strong litigation support skills, including document drafting, calendaring, and billing coordination.

You will prepare and finalize pleadings and motions, manage attorney calendars, and assist with client invoices while maintaining confidentiality and a high standard of professionalism.

Qualifications

• 5+ years of experience as a Legal Assistant in a law firm environment.
• Litigation experience with understanding of court procedures, filings, calendaring, and litigation support.
• Experience supporting construction litigation, engineering, architecture, or design-related matters is highly preferred but not required.

Responsibilities

• Prepare, revise, format, and finalize a broad range of legal documents, including pleadings, motions, contracts, correspondence, and other case-related materials.
• Coordinate the production, assembly, filing, service, and organization of legal documents for both state and federal courts.
• Maintain attorney calendars, monitor litigation deadlines, and manage scheduling to ensure compliance with court rules and case timelines.
• Assist with the billing process by proofreading invoices, managing proformas, and coordinating the distribution of client invoices.
• Coordinate meetings, depositions, and other events, including conference room reservations, catering, and logistics.

Skills

Litigation support

Excellent organizational skills

Attention to detail

Communication

Microsoft Office

Education

5+ years in a law firm

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Job description

The Opportunity

Senior Legal Assistant

Position Overview

Join a highly awarded, nationally recognized law firm where excellence, collaboration, and professional growth are at the heart of everything we do. We are seeking an experienced Senior Legal Assistant to become a key member of our litigation team. This is an outstanding opportunity for a polished legal professional who thrives in a fast-paced environment, enjoys supporting sophisticated legal matters, and takes pride in delivering exceptional work product while serving as a trusted partner to attorneys and clients alike.

Key Responsibilities

• Prepare, revise, format, and finalize a broad range of legal documents, including pleadings, motions, contracts, correspondence, and other case-related materials.
• Utilize and customize firm templates and document shells while ensuring accuracy, consistency, and compliance with court and firm standards.
• Coordinate the production, assembly, filing, service, and organization of legal documents for both state and federal courts.
• Prepare attorney notebooks, hearing binders, trial materials, and other case management resources for depositions, hearings, mediations, and trial.
• Maintain complex attorney calendars, monitor litigation deadlines, and proactively manage scheduling to ensure compliance with court rules and case timelines.
• Review incoming correspondence, court notices, and legal documents to identify critical deadlines and communicate time-sensitive information to attorneys.
• Enter, review, edit, and finalize attorney time entries within the firm's billing platform while ensuring accuracy and timeliness.
• Assist with the billing process by proofreading invoices, managing proformas, incorporating attorney revisions, tracking approvals, and coordinating the distribution of finalized client invoices.
• Coordinate meetings, client conferences, depositions, and other events, including conference room reservations, catering, and logistics.
• Prepare professional presentations, reports, spreadsheets, and other administrative materials using Microsoft Office applications.
• Manage attorney contacts, distribution lists, electronic and physical correspondence, travel arrangements, and other day-to-day administrative functions.
• Support attorney compliance with Continuing Legal Education (CLE) reporting requirements and assist with business development and professional expense requests.
• Maintain practice group resources, internal databases, and other firm systems while adhering to the highest standards of confidentiality, professionalism, and ethical responsibility.
• Serve as a dependable resource for attorneys, clients, and colleagues by anticipating needs, exercising sound judgment, and providing exceptional client service.

Desired Qualifications

• 5+ years of experience as a Legal Assistant within a law firm environment.
• Litigation experience is required, with a strong understanding of court procedures, legal filings, calendaring, and litigation support.
• Experience supporting construction litigation, engineering, architecture, or design-related matters is highly preferred but not required.Demonstrated experience preparing and filing pleadings in both state and federal courts.
• Strong knowledge of legal billing practices, attorney time entry, and invoice/proforma management.
• Advanced proficiency with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel.Excellent organizational skills with the ability to manage multiple attorneys, competing priorities, and shifting deadlines.
• Exceptional proofreading, formatting, and written communication skills with outstanding attention to detail.
• Professional, resourceful, and proactive, with the ability to work independently while collaborating effectively with attorneys and staff.High level of discretion and commitment to maintaining client confidentiality and firm policies.