Legal Secretary

Baker McKenzie; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Baker McKenzie seeks an experienced legal secretary to provide administrative support to attorneys in a fast-paced environment. The role focuses on drafting correspondence and documents, managing calendars, arranging travel, and coordinating meetings and seminars.

The ideal candidate will have strong English communication, advanced Word/Excel/PowerPoint skills, and the ability to prioritize effectively while working independently.

Qualifications

• Prepare attorneys' correspondence and legal documents.
• Draft information on behalf of timekeepers with minimal direction.
• Manage attorneys' calendars and schedule complex activities.
• Organize meetings, travel and seminars.
• Update and proof visual presentations.
• Handle large volumes of email and phone calls.
• Respond to information requests.
• Type memos, charts, reports and plans; proofread for accuracy.
• Support practice groups and collaborate with staff.

Responsibilities

• Prepare attorneys' correspondence and legal documents.
• Draft information on behalf of timekeepers with minimal direction.
• Manage attorneys' calendars.
• Schedule and organize meetings, travel, and seminars.
• Update and proof visual presentations.
• Organize and prioritize emails and phone calls.
• Respond to information requests.
• Type general correspondences, memos, charts, tables, etc.; proofread for grammar.
• Assist practice groups and collaborate with staff.

Skills

Legal secretarial experience

Microsoft Word

Microsoft Excel

PowerPoint

Calendar management

Email/phone triage

Independent prioritization

Verbal and written English

Education

High School Diploma

Secretarial degree preferred

Tools

Intapp Time

Intapp Open

Job description

To provide secretarial and administrative support as required to attorneys

Main responsibilities

• Prepare attorneys' correspondence, and other legal documents as requested
• Ability to appropriately draft information on behalf of the timekeeper with little or no direction
• Manage attorneys' calendars
• Schedule and organize complex activities such as meetings, travel, and seminars
• Update and proof visual presentations
• Organize and prioritize large volumes of email and phone calls
• Respond to regularly occurring requests for information
• Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes
• Volunteers to assist others in practice groups and office. Works harmoniously in a team environment and fosters team spirit
• Share information and expertise readily with staff members at all levels

Technical skills, qualifications and experience

• High School Diploma or equivalent; secretarial Degree preferred
• A large amount of legal secretarial experience; work experience in a legal or professional services environment
• A minimum of Intermediate knowledge of Word, Excel, and PowerPoint
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
• Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Can work independently prioritizing work and meeting deadlines
• Knowledge of marketing resources and relevant materials
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Understands Firm structure and available resources
• Looks for ways to improve processes and/or procedures
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads