Legal Secretary

ADP, Inc.; Montgomery (AL); On-site; USD 45,000 - 55,000; Full time

Job summary

ADP, Inc. seeks a detail-oriented legal support professional to prepare, proofread, and edit contracts, letters, memos, and reports. You will assist in title, UCC, and corporate searches, maintain attorney calendars, and schedule meetings to ensure smooth operations.

You will also handle time entry for attorneys, support the new business intake, and review client billings in line with firm requirements, while researching inquiries and processing reimbursements as needed.

Qualifications

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.

Responsibilities

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Assist in ordering title, UCC, and corporate searches.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Provide other support as necessary.

Skills

Detail-oriented

Time management

Independent worker

Collaborative mindset

Client service oriented

Overtime flexibility

Prior transactional experience

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Video conferencing platforms

Job description

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Assist in ordering title, UCC, and corporate searches.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Provide other support as necessary.

Skills and Qualifications:

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.