Attorney Practice Coordinator

CB Partners, LLC; Los Angeles (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

CB Partners, LLC seeks an Attorney Practice Coordinator to provide high-level administrative and litigation support across multiple attorneys. You will help manage legal matters, court filings, deadlines, and daily practice operations with a focus on accuracy and confidentiality.

The role requires strong litigation support experience, exceptional organizational skills, and the ability to handle competing priorities in a fast-paced legal environment.

Qualifications

• Previous experience providing administrative or legal support in a law firm or legal department.
• Experience supporting multiple attorneys and managing competing deadlines in a fast-paced environment.
• Working knowledge of litigation procedures, court filing requirements, and electronic filing systems.
• Strong organizational, communication, proofreading, and document management skills.
• Ability to prioritize tasks, exercise sound judgment, and collaborate effectively with attorneys and internal support teams.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Coordinate attorney support services through the Attorney Resource Team and internal departments, including billing, calendar management, and administrative support.
• Submit accurate, complete service requests and collaborate with case teams to prevent duplicate requests and ensure efficient workflow management.
• Monitor, verify, and communicate court and administrative agency deadlines to attorneys, ensuring timely completion of required tasks.
• Create, organize, and maintain legal matters in Virtual Binder.
• Prepare, update, and format Tables of Contents (TOCs) and Tables of Authorities (TOAs) using Best Authority.
• Coordinate the preparation, finalization, filing, and service of legal documents.
• Electronically file pleadings, motions, and other legal documents with courts and administrative agencies in accordance with applicable filing requirements.
• Maintain accurate document filing practices and matter organization within NetDocuments.
• Prepare and submit New Client Matters (NCMs) and coordinate related matter-opening procedures.
• Arrange transcription services and coordinate document production with office services personnel.
• Maintain and update attorney and client contact information using Microsoft Outlook and InterAction CRM.
• Complete and submit daily task logs to support workload tracking and operational reporting.
• Assist with client pre-bill review, billing adjustments, and invoice revisions as needed.
• Provide responsive support to multiple attorneys while maintaining accuracy, confidentiality, and attention to deadlines.

Skills

Litigation support

Organizational skills

Attention to detail

Prioritization

Communication

Discretion

Tools

NetDocuments

InterAction CRM

Best Authority

Virtual Binder

ECF

Adobe Acrobat

Microsoft Outlook

Microsoft Word

Excel

Job description

The Attorney Practice Coordinator provides high-level administrative and litigation support to multiple attorneys, helping ensure the efficient management of legal matters, court filings, deadlines, and daily practice operations. This role coordinates closely with attorneys, case teams, and internal support departments to facilitate document preparation, electronic filing, matter management, and other essential legal services.

The ideal candidate has strong litigation support experience, exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced legal environment.

Key Responsibilities

• Coordinate attorney support services through the Attorney Resource Team and internal departments, including billing, calendar management, and administrative support.
• Submit accurate, complete service requests and collaborate with case teams to prevent duplicate requests and ensure efficient workflow management.
• Monitor, verify, and communicate court and administrative agency deadlines to attorneys, ensuring timely completion of required tasks.
• Create, organize, and maintain legal matters in Virtual Binder.
• Prepare, update, and format Tables of Contents (TOCs) and Tables of Authorities (TOAs) using Best Authority.
• Coordinate the preparation, finalization, filing, and service of legal documents.
• Electronically file pleadings, motions, and other legal documents with courts and administrative agencies in accordance with applicable filing requirements.
• Maintain accurate document filing practices and matter organization within NetDocuments.
• Prepare and submit New Client Matters (NCMs) and coordinate related matter-opening procedures.
• Arrange transcription services and coordinate document production with office services personnel.
• Maintain and update attorney and client contact information using Microsoft Outlook and InterAction CRM.
• Complete and submit daily task logs to support workload tracking and operational reporting.
• Assist with client pre-bill review, billing adjustments, and invoice revisions as needed.
• Provide responsive support to multiple attorneys while maintaining accuracy, confidentiality, and attention to deadlines.

Qualifications

• Previous experience providing administrative or legal support in a law firm or legal department.
• Experience supporting multiple attorneys and managing competing deadlines in a fast-paced environment.
• Working knowledge of litigation procedures, court filing requirements, and electronic filing systems.
• Strong organizational, communication, proofreading, and document management skills.
• Ability to prioritize tasks, exercise sound judgment, and collaborate effectively with attorneys and internal support teams.
• High level of professionalism, discretion, and attention to detail.

Technical Skills

Experience with the following software and systems is preferred:

• Microsoft Office Suite, including Word and Excel
• Microsoft Outlook
• Adobe Acrobat
• NetDocuments
• BigHand
• Best Authority
• InterAction CRM
• Virtual Binder
• Electronic court filing systems (ECF)
• Hybrid work schedule with standard business hours.
• Supports multiple attorneys simultaneously across a variety of legal matters.
• Significant focus on litigation support, court filings, document preparation, and deadline management.
• Frequent coordination with internal administrative and legal support teams.