Legal Secretary

Balch-; Birmingham (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Balch- in Birmingham, AL seeks an experienced legal administrative assistant to support attorneys with document prep, calendar management, and client coordination.

The role involves proofreading, time entry, expense processing, and liaison with guests and vendors. Strong MS Office and ability to handle deadlines are essential; some overtime may be required.

Qualifications

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.

Responsibilities

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Track and order office supplies.
• Provide other support as necessary.

Skills

Microsoft Office

Detail-oriented

Team player

Time management

Client service

Overtime flexibility

Transactional experience

Education

High school diploma or equivalent

Job description

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Track and order office supplies.
• Provide other support as necessary.

Skills and Qualifications:

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.