Legal Secretary

Freeman Mathis & Gary, LLP; San Rafael (CA); Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Comprehensive benefits package

HSA and FSA plans available for you

Work-life balance

Generous PTO policy

401K plan including a 3% Employer Safe

1.5% Profit Sharing contribution

Firm paid life insurance and long‑term

Descripción de la vacante

Freeman Mathis & Gary, LLP in San Rafael is seeking an experienced legal secretary to join our in-office team. You will support attorneys with drafting and proofreading legal correspondence, managing calendars, and handling confidential information in a fast-paced environment.

The ideal candidate has at least 2 years of litigation secretarial experience, familiarity with state and federal filings, and strong organizational and communication skills.

Formación

• Positive attitude and ability to effectively communicate with attorneys, staff, and clients.
• Experience with federal and state filings.
• 2+ years litigation secretarial experience.
• Knowledge of iManage and Outlook is a plus.
• Must successfully pass a background and drug screen.

Responsabilidades

• Draft and review legal correspondence with thorough proofreading for errors in grammar, spelling, punctuation, and formatting.
• Prepares and collect conflict of interest checks, open new files and maintain client files.
• Maintains attorneys’ calendars with dates of importance.
• Familiar with State and Federal court filings, including submission of electronic filings.
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Ability to maintain a high level of confidentiality.

Conocimientos

Communication skills

Team player

Detail oriented

Problem-solving

Adaptable

Herramientas

iManage

Outlook

Descripción del empleo

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an experienced legal secretary to join our San Rafael office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.This is a 100% in office position and remote work is not available.

The following set of success factors describe the characteristics of those who are successful in our Firm:

Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting.
• Prepares and collect conflict of interest checks, open new files and maintain client files.
• Maintains attorneys’ calendars with dates of importance.
• Familiar with State and Federal court filings, including submission of electronic filings.
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Ability to maintain a high level of confidentiality.

Qualifications

• Positive attitude and ability to effectively communicate with attorneys, staff, and clients.
• Experience with federal and state filings.
• 2+ years litigation secretarial experience.
• Knowledge of iManage and Outlook is a plus.
• Must successfully pass a background and drug screen.

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long‑term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events

Actual base pay within the range will also be dependent on other factors, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook