Legal Secretary

Freeman, Mathis & Gary Law; Seal Beach (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Work-life balance

Generous PTO policy

Profit Sharing contribution

Employee Assistance Program

Positive firm culture

Job summary

Freeman Mathis & Gary, LLP, a nationally recognized Am Law 200 firm, seeks an experienced legal secretary for our Seal Beach office. The candidate should be team-oriented, organized, and proactive, with a strong ability to manage multiple deadlines and confidential information.

Responsibilities include drafting legal correspondence, managing client files, and maintaining calendars. Proficiency in Word, PowerPoint and Excel is required; CM/ECF/PACER familiarity is a plus.

Qualifications

• Minimum two years of litigation secretarial experience.
• Knowledge of California Code of Civil Procedure.
• Must pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence with proofreading for grammar, spelling, punctuation, and formatting.
• Prepare and collect conflict checks; open new files and maintain client files.
• Maintain attorneys' calendars with hearing dates and filing deadlines.
• Provide professional demeanor with clients, attorneys, staff and vendors; respond promptly.
• Familiar with CM/ECF/PACER; submit electronic filings.
• Organize and prioritize tasks; complete work under time constraints with minimal supervision.
• Proficient with Word, PowerPoint and Excel; use other similar software as needed.

Skills

Teamwork mentality

Excellent communication skills

Problem-solving

Ownership of job

Organizational skills

Tools

Microsoft Word

PowerPoint

Excel

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an experienced legal secretary to join our Seal Beach office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious,Approachable,Respectful,TeamOriented
• Organized,Timely,Confidential,Responsive(within24hours)

• Draftandreviewlegalcorrespondenceincludingthoroughlyproofreadingforerrorsingrammar,spelling,punctuation,andformatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• ProficientinsoftwareprogramssuchasMicrosoftWord,PowerPoint,andExcel,orothersimilarsoftwareprogramsnecessarytoperformessentialdutiesoftheposition
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

QualificationsandExperience:

• Minimumtwoyearslitigationsecretarialexperience
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Mustsuccessfullypassabackgroundanddrugscreen

Whatweofferyou

• Work-lifebalance
• GenerousPTOpolicy
• 1.5%ProfitSharingcontribution
• EmployeeAssistanceProgram
• Positivefirmculture

EEOStatement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.