Legal Secretary

Freeman, Mathis & Gary Law; El Segundo (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

HSA and FSA plans available

Work-life balance

Generous PTO policy

401K with employer contribution

Job summary

Freeman Mathis & Gary, LLP is seeking an enthusiastic litigation secretary for our El Segundo office. The ideal candidate will draft and review legal correspondence, manage calendars, and maintain client files with a proactive, service-oriented approach.

Proficiency in CM/ECF/PACER is a plus, and we value teamwork, organization, and ownership of responsibilities in a fast-paced environment. Competitive benefits accompany this position.

Qualifications

• Minimum two years of litigation secretarial experience.
• Knowledge of CM/ECF/PACER and court filing processes.
• Strong proofreading and attention to detail.

Responsibilities

• Draft and review legal correspondence with thorough proofreading for grammar and formatting.
• Prepare conflict checks, open new files, and maintain client files.
• Maintain attorneys’ calendars with hearing dates and deadlines.
• Schedule client and attorney appointments as needed.
• Maintain a professional demeanor with clients, attorneys, staff and vendors.
• Familiar with CM/ECF/PACER electronic filing submissions.
• Organize and prioritize numerous tasks under time constraints with minimal supervision.
• Proficient in Word, PowerPoint, and Excel, or similar software.
• Assist others within the firm to promote teamwork and cooperation.

Skills

Litigation secretarial experience

Organizational skills

Excellent communication

Tools

Microsoft Word

PowerPoint

Excel

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic litigation secretary to join our El Segundo Office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience:

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.