Legal Secretary

Freeman, Mathis & Gary Law; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

401K plan

Year-end bonuses

Positive firm culture

401K with Safe Harbor

Job summary

A national litigation law firm is seeking an enthusiastic litigation secretary to join the Downtown Los Angeles team. You will draft legal correspondence, maintain client files, and support attorneys in a fast-paced environment. The ideal candidate should have a minimum of two years of litigation experience and demonstrate excellent organizational and communication skills. This position offers competitive compensation and a comprehensive benefits package, including medical, dental, and vision coverage, generous PTO, and a supportive work culture.

Qualifications

• Minimum two years litigation secretarial experience is required.
• Must maintain paperless files; familiarity with state and federal filing systems preferred.
• Must pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence, proofreading for accuracy.
• Organize and maintain attorney calendars and filings.
• Respond promptly to clients and manage appointments.
• Schedule client and attorney appointments as needed.
• Maintain professional demeanor with clients, attorneys, staff and vendors; respond promptly.
• Familiar with CM/ECF/PACER; submit electronic filings.
• Prioritize tasks and manage time with minimal supervision.
• Assist others in the firm; promote teamwork.

Skills

Excellent communication skills

Problem-solving

Flexibility

Organization

Professional demeanor

Teamwork mentality

Education

2+ years litigation secretary experience

Tools

Microsoft Word

PowerPoint

Excel

iManage

Job description

Overview

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation secretary to join our Downtown Los Angeles team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm:

• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

Benefits

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.