Legal Secretary

Freeman Mathis & Gary, LLP; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision insurance

HSA and FSA plans

Work-life balance

Generous PTO

Job summary

Freeman Mathis & Gary, LLP in Downtown Los Angeles seeks an enthusiastic litigation secretary to join our team. You will manage attorneys’ calendars, draft and proof legal correspondence, and coordinate filings with CM/ECF and PACER while maintaining client files and deadlines.

The ideal candidate has at least two years of litigation secretarial experience, excellent communication, and a proactive, service-oriented mindset.

Qualifications

• Minimum two years litigation secretarial experience.
• Experience maintaining paperless files; iManage a plus.
• Knowledge of California Code of Civil Procedure and deadlines.
• Must pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence with meticulous proofreading.
• Maintain attorneys’ calendars, hearing dates, and deadlines.
• Open new files and maintain client files; manage filings in CM/ECF/PACER.
• Coordinate client and attorney appointments and respond promptly to requests.

Skills

Litigation secretarial experience

Strong organizational skills

CM/ECF familiarity

Tools

Microsoft Word

Excel

PowerPoint

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic litigation secretary to join our Downtown Los Angeles team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience:

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.