Records & Information Management Specialist

Spencer Fane LLP; Tulsa (OK); On-site; USD 30,000 - 36,000; Full time

Job summary

Spencer Fane LLP is seeking a Records Specialist to maintain physical and electronic records, ensure accurate organization, retention, and retrieval, and support information management programs across the firm.

You will work with attorneys, staff, and external vendors to safeguard records, manage file classifications, and handle transfers, destruction, and compliance with retention policies in a fast-paced, service-oriented environment.

Qualifications

• 2–3 years of records management or related experience.
• Ability to learn new technologies and adapt.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Discretion and professionalism with confidential information.

Responsibilities

• Deliver exceptional customer service to attorneys, staff, and external vendors.
• Sort, classify, index, and maintain physical and electronic records.
• Create and update electronic and imaged records.
• Retrieve, route, and track records for internal clients.
• Coordinate records transfers and destruction with vendors.
• Support compliance with records retention policies.
• Assist with development and maintenance of procedures.
• Identify opportunities for process improvements.
• Collaborate with attorneys and support staff.
• Provide Office Services support as requested.
• Back up reception coverage and perform other duties.
• Handle special projects as assigned.

Skills

Microsoft Office

Document management systems

Database applications

Scanning/imaging tech

Records tools

Education

High School Diploma or GED

Tools

Scanning devices

Imaging software

Record management tools

Job description

Spencer Fane LLP is seeking a Records Specialist to maintain physical and electronic records, ensure accurate organization, retention, and retrieval, and support information management programs across the firm.

You will work with attorneys, staff, and external vendors to safeguard records, manage file classifications, and handle transfers, destruction, and compliance with retention policies in a fast-paced, service-oriented environment.