Legal Records Associate (Law firm)

spsnorthamerica; New York (NY); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Career growth

Learning & development

Employee referral bonuses

Paid time off

Medical coverage

Dental coverage

Vision coverage

401k with matching

Commuter benefits

Job summary

SPS North America is seeking a detail-oriented Legal Records Associate to organize, maintain, and retrieve legal files. You will support attorneys and staff by ensuring records are accurate, secure, and easily accessible.

Responsibilities include filing, scanning, and managing electronic records while upholding confidentiality. This full-time role runs Monday through Friday with campus- and office-based filing support as needed.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience in legal records, law firm, records management, or document services is preferred.
• Strong organization and attention to detail.
• Experience with scanning, electronic databases, and data entry.
• Strong communication and customer service skills.
• Ability to multitask, prioritize, and work independently.

Responsibilities

• Open, index, organize, scan, and maintain legal case files and records.
• Upload documents to electronic records systems and ensure accurate filing.
• Maintain secure and organized file rooms and storage areas.
• Locate and retrieve records for attorneys and staff.
• Prepare files for closing, off-site storage, and secure disposal.
• Assist with trial binders, exhibits, and external records requests.
• Handle confidential and sensitive documents with discretion.
• Support scanning, filing, and document-related projects.
• Provide mailroom or other office services support as needed.
• Follow established records management and retention procedures.

Skills

Attention to detail

Data entry

Customer service

Multitasking

Education

High school diploma or equivalent; college degree preferred

Job description

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Schedule: Monday-Friday | 8:00 AM-5:00 PM

Keep Legal Records Organized & Accessible

We're looking for a detail-oriented Legal Records Associate to organize, maintain, and retrieve legal files and documents. This role supports attorneys and staff by ensuring records are accurate, secure, and easily accessible.

Why This Role Matters

Accurate records are essential to an efficient legal practice. Your attention to detail and discretion help ensure important documents are properly maintained and available when needed.

What You'll Do

Records & Document Management

• Open, index, organize, scan, and maintain legal case files and records
• Upload documents to electronic records systems and ensure accurate filing
• Maintain secure and organized file rooms and storage areas
• Locate and retrieve records for attorneys and staff
• Prepare files for closing, off-site storage, and secure disposal

Legal & Office Support

• Assist with trial binders, exhibits, and external records requests
• Handle confidential and sensitive documents with discretion
• Support scanning, filing, and document-related projects
• Provide mailroom or other office services support as needed
• Follow established records management and retention procedures

What You Bring

• High school diploma or equivalent required; college degree preferred
• Previous legal records, law firm, records management, or document services experience preferred
• Strong organization and attention to detail
• Experience with scanning, electronic databases, and data entry
• Strong communication and customer service skills
• Ability to multitask, prioritize, and work independently

Physical Requirements

• Ability to lift and carry files and boxes up to 30 lbs.
• Ability to walk, bend, reach, and stand as needed
• Ability to perform frequent filing, scanning, and data entry

Travel

None or Negligible

Think You're a Fit?

If you're organized, detail-oriented, and enjoy supporting legal teams through accurate and efficient records management, we'd love to hear from you.

Compensation

The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.

Pay Range

$21 - $22 USD

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
• Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
• Bonuses: Are available for employee and client referrals for current employees.
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
• Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries . Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.

Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensur