Legal Receptionist

Justia, Inc.; New York (NY); On-site; USD 19,000 - 32,000; Full time

Job summary

Opensity in New York City seeks a professional Legal Receptionist to be the welcoming face at our midtown office. You will manage reception duties, support administrative functions, and uphold client confidentiality while delivering elevated concierge-style service in a professional environment.

Responsibilities include answering calls, greeting visitors, coordinating with administrators to order food and arrange vendors, assisting with firm events, and maintaining a neat front desk.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year reception/administrative experience, preferably legal.
• Ability to multitask with attention to detail.
• Professional demeanor and client confidentiality.
• Experience with MS Word, Excel, Outlook.

Responsibilities

• Be the office ambassador for all staff and clients
• Answer incoming telephone calls and forward to the appropriate person
• Take accurate and complete messages
• Greet visitors in a friendly and business-like manner
• Order food and arrange vendors with practice admins
• Assist with firm events
• Maintain reception desk and front lobby
• Order and stock supplies
• Perform other duties as requested

Skills

Multitasking

Client service

Professional communication

Strong organizational

Technical aptitude

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Conference room management software

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

Job Description

We are seeking a professional and highly organized Legal Receptionist to be the welcoming face and voice at our client's midtown office. In this pivotal role, you will ensure smooth office operations by managing receptionist responsibilities, supporting administrative functions, and maintaining client confidentiality. If you thrive in a professional business environment, possess strong technical acumen, and can provide elevated concierge style customer service we invite you to join the our dynamic team.

Essential Job Responsibilities

• Be the office ambassador for all firm staff and clients

• Answer incoming telephone calls and forward to the appropriate person

• Take accurate and complete messages for those who are unavailable

• Promptly greet and announce visitors in a friendly and business-like manner

• Work with practice administrators to order food and arrange vendors

• Assist with firm events

• Maintain a neat and organized reception desk and front lobby area

• Order and stock supplies as needed

• Perform other duties as requested

Qualifications & Requirements

• High School Diploma or GED

• Minimum of 1 year work experience as a Receptionist, preferably in a legal environment

• Previous experience in a client service field preferred

• Ability to multitask with attention to detail

• Ability to handle complaints with professionalism, patience, and diplomacy

• Working knowledge of MS Word, Excel and Outlook

• Strong technical acumen to utilize conference room management software

• Ability to lift or move 40 lbs. or greater

• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

• Ability to walk, bend, kneel, stand or sit for an extended period of time

• Shift: 8:30am to 5:30pm (Occasional Overtime Required)

The Compensation range for this role is up to 23.50 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.