Legal Receptionist

Burnett Staffing Specialists; Houston (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

Burnett Staffing Specialists is seeking a capable Legal Receptionist in Houston to manage front desk duties and assist with client intake. The role involves greeting visitors, handling a multi-line phone system, and scheduling consultations for attorneys.

Experience in a law firm or probate setting is ideal, but intake experience in any professional industry is acceptable. You will maintain the reception area, handle mail, and enter client data with strict confidentiality while supporting

Qualifications

• 1+ years in a client intake role within any professional setting.
• Strong interpersonal skills with a client-service mindset.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail and follow-through.
• Proficiency in Microsoft Office Suite (Word, Outlook) and familiarity with legal case management software a plus.

Responsibilities

• Greet and assist clients and visitors in a courteous and professional manner.
• Manage a multi-line phone system, directing calls and taking detailed messages.
• Perform initial client intake over the phone and in-person, gathering essential information.
• Schedule consultations and appointments for attorneys and legal staff.
• Maintain reception area, conference rooms, and common areas; handle mail and deliveries.
• Enter client data into case management and intake systems with confidentiality.
• Support administrative tasks such as filing, scanning, and document preparation.
• Collaborate with attorneys and paralegals to ensure smooth client onboarding.

Skills

Interpersonal skills

Client-service mindset

Verbal and written communication

Organization and detail

Microsoft Office

Tools

Microsoft Office Suite

Legal case management software

Job description

Legal Receptionist - Houston, TxThe Legal Admin/Receptionist will play a critical role in managing front desk responsibilities while also assisting with client intake processes. Ideal candidates will have experience working in a law firm environment—especially in probate—or will have prior experience handling intake in any professional industry setting.ResponsibilitiesGreet and assist clients and visitors in a courteous and professional manner.Manage a multi-line phone system, directing calls and taking detailed messages.Perform initial client intake over the phone and in-person, gathering essential information accurately and sensitively.Schedule consultations and appointments for attorneys and legal staff.Maintain the reception area, conference rooms, and common areas to ensure a welcoming environment.Handle incoming and outgoing mail, deliveries, and courier services.Enter client data into case management and intake systems with precision and confidentiality.Support administrative tasks such as filing, scanning, and preparing documents as needed.Collaborate closely with attorneys and paralegals to ensure smooth client onboarding.QualificationsAlternatively, 1+ years of experience in a client intake role within any professional industry (medical, finance, insurance, etc.).Strong interpersonal skills with a client-service mindset.Excellent verbal and written communication skills.Highly organized with strong attention to detail and follow-through.Proficiency in Microsoft Office Suite (Word, Outlook) and familiarity with legal case management software a plus.Ability to handle sensitive information with discretion and professionalism.HOUWC46#ZR