Legal Receptionist/Administrative Support Assistant

Burnett Staffing Specialists; Dallas (TX); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Retirement plan

Job summary

Burnett Staffing Specialists is seeking a professional Receptionist/Administrative Support Assistant for a Downtown Dallas law firm. The role serves as the first point of contact for clients and visitors while providing administrative support to attorneys and staff.

The ideal candidate has at least 1 year of relevant experience, strong communication skills, and proficiency in Microsoft Office. This onsite position offers opportunities to contribute to office operations, correspondence, and

Qualifications

• Minimum of 1 year of receptionist and/or administrative experience in a law firm.
• Polished, professional demeanor and strong customer service skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to type approximately 55 WPM.
• Strong organizational skills and attention to detail.

Responsibilities

• Greet clients, visitors, and vendors in a professional and welcoming manner.
• Answer and route incoming telephone calls.
• Coordinate conference room reservations and assist with meeting setup, catering, technology, and materials.
• Maintain the reception and conference areas to ensure a professional appearance.
• Assist with visitor access, parking validations, and other front-office needs.
• Provide administrative support to attorneys, staff, and office management.
• Prepare, revise, proofread, and format correspondence and legal documents.
• Assist with new client/matter intake and file opening.
• Process invoices and assist with expense-related tasks.
• Coordinate office maintenance requests and communicate with building management and vendors.
• Assist with filing, scanning, copying, mailings, and document organization.
• Support internal meetings, events, and special projects.

Skills

Customer service

Interpersonal skills

Communication skills

Typing 55 WPM

Organizational skills

Multitasking

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

A law firm in Downtown Dallas is seeking a professional and highly organized Receptionist / Administrative Support Assistant. This position is responsible for serving as the first point of contact for clients and visitors while also providing administrative and operational support to attorneys, staff, and office management. The ideal candidate will have at least one year of receptionist and/or administrative experience within a law firm and possess excellent communication, organizational, and customer service skills.

Responsibilities:

• Greet clients, visitors, and vendors in a professional and welcoming manner
• Answer and route incoming telephone calls
• Coordinate conference room reservations and assist with meeting setup, catering, technology, and materials
• Maintain the reception and conference areas to ensure a professional appearance
• Assist with visitor access, parking validations, and other front-office needs
• Provide administrative support to attorneys, staff, and office management
• Prepare, revise, proofread, and format correspondence and legal documents
• Assist with new client/matter intake and file opening
• Process invoices and assist with expense-related tasks
• Coordinate office maintenance requests and communicate with building management and vendors
• Assist with filing, scanning, copying, mailings, and document organization
• Support internal meetings, events, and special projects
• Perform additional administrative and office support duties as needed

Qualifications:

• Minimum of 1 year of receptionist and/or administrative experience in a law firm required
• Strong customer service and interpersonal skills with a polished, professional demeanor
• Excellent written and verbal communication skillsProficiency in Microsoft Office, including Outlook, Word, and Excel
• Ability to type approximately 55 WPM
• Strong organizational skills and attention to detail
• Ability to prioritize multiple responsibilities and work effectively in a fast-paced environment
• Comfortable handling confidential and sensitive information
• Ability to work independently while also being a collaborative team member
• Experience with legal documents, client intake, conference services, or office operations is a plus

Position Details:

Location: Dallas, TX

Schedule: Full-time, onsite

Experience: 1+ year of law firm receptionist/administrative experience required

Benefits:

• Comprehensive benefits package including medical, dental, vision, paid time off, retirement plan, and additional employee benefits

This is an excellent opportunity for someone with early-career law firm experience who is looking to continue growing within a professional legal environment.

CSDAL65