law office of marc a. metze

law office of marc a. metze; Houston (TX); On-site; USD 21,000 - 28,000; Full time

Job summary

The law office of marc a. metze in Houston seeks a versatile legal receptionist to manage front desk responsibilities and support staff. You will welcome clients, answer calls, schedule appointments, and handle mail and deliveries with professionalism.

The ideal candidate demonstrates excellent communication, basic office administration, and familiarity with legal terminology. Prior legal reception experience is a plus, and you will contribute to a polished first impression for clients.

Qualifications

• Excellent written and verbal communication skills.
• Familiarity with legal terms, legal documents, and filing.
• Formal qualification in office administration, secretarial work, or related training.
• Prior experience as a legal receptionist will be advantageous.

Responsibilities

• Welcoming clients and visitors upon arrival at reception.
• Answering, screening, and forwarding phone calls in a professional manner.
• Managing Calendar
• Assisting clients and visitors with the location of legal staff.
• Scheduling and confirming appointments.
• Observing business etiquette, and maintaining a professional appearance.
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
• Ordering and replenishing office supplies.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing meeting facilities, and arranging refreshments, if required.

Skills

Communication skills

Legal terminology

Office administration

Paralegal studies

Receptionist experience

Education

High school diploma

Office administration training

Paralegal studies

Tools

Office software

Fax/Scanner equipment

Job description

Legal Receptionist Job Description Template

We are looking for a versatile legal receptionist to run our reception department. In this role, you will be required to welcome visitors and answer calls. As a legal receptionist, your duties include scheduling appointments, handling inquiries, and managing mail and deliveries. You may also be required to assist with filing.

To ensure success as a legal receptionist, you should exhibit excellent communication skills and competency in general office administration. Outstanding legal receptionists are polished professionals who create a positive first impression.

Legal Receptionist Responsibilities:

• Welcoming clients and visitors upon arrival at reception.
• Answering, screening, and forwarding phone calls in a professional manner.
• Managing Calendar
• Assisting clients and visitors with the location of legal staff.
• Scheduling and confirming appointments.
• Observing business etiquette, and maintaining a professional appearance.
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
• Ordering and replenishing office supplies.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing meeting facilities, and arranging refreshments, if required.

Legal Receptionist Requirements:

• High school diploma or GED.
• Formal qualification in office administration, secretarial work, or related training.
• Qualification in paralegal studies or similar preferred.
• Prior experience as a legal receptionist will be advantageous.
• Familiarity with legal terms, legal documents, and filing.
• Excellent written and verbal communication skills.
• Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.
• Exceptional interpersonal and communication skills.