Legal Receptionist

AppleOne Employment Services; Atlanta (GA); On-site; USD 22,000 - 31,000; Full time

Job summary

AppleOne Employment Services is seeking a polished Legal Receptionist for a 12-month contract-to-hire position in Atlanta, GA. The role focuses on delivering professional front-desk service, coordinating conference room scheduling, and supporting daily office operations in a fast-paced legal setting.

The ideal candidate has a high school diploma, 2+ years in admin roles, and strong MS Office skills. Strong communication and organizational abilities are essential for success in this role.

Qualifications

• High school diploma or equivalent required.
• 2+ years of related business or administrative experience preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Greet clients, visitors, attorneys, and staff in a professional manner.
• Answer calls, route inquiries and monitor availability per policy.
• Schedule and prepare conference rooms, arrange supplies and catering.
• Perform printing, copying, scanning, mail handling, and document prep.
• Assist with filing, calendar support, appointment scheduling, and correspondence.
• Maintain visitor logs and support firm events.

Skills

MS Office (Word, Excel, PowerPoint)

Customer service

Communication skills

Multitasking & organization

Professional appearance & reliability

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Office equipment

Job description

Job Summary

We are seeking a polished and service-oriented Legal Receptionist for a temp-to-hire opportunity with a professional law firm in Atlanta, GA. This role is ideal for an organized administrative professional who enjoys being the first point of contact for clients, attorneys, staff, and visitors while supporting daily office operations in a fast-paced legal environment.

Key Responsibilities

• Greet clients, visitors, attorneys, and employees professionally while maintaining a welcoming reception area.
• Answer incoming calls, route inquiries, monitor attorney and staff availability, and follow established phone etiquette procedures.
• Schedule and prepare conference rooms, including supplies, beverages, catering, and video conferencing setup as needed.
• Perform office services duties such as printing, copying, scanning, document preparation, mail sorting, and shipment processing.
• Assist with administrative tasks including filing, calendar support, appointment scheduling, correspondence, and legal document preparation.
• Maintain visitor logs, follow security procedures, organize supply areas, monitor inventory, and support firm events or office activities.

Compensation and Benefits

• Pay rate: $19 per hour.
• Job type: 12-month contract-to-hire.
• Schedule: Monday to Friday, 8:00 AM to 5:00 PM.
• Location: Atlanta, GA.
• Parking in the area may cost approximately $10 to $12 per day, with some free parking options nearby.
• No special COVID requirements or driving duties are required.

Required Qualifications and Skills

• Provide professional front-desk reception and customer service support in a legal or business office setting.
• Support conference room scheduling, hospitality services, and guest coordination.
• Perform printing, copying, scanning, mail handling, and general office services tasks.
• Assist with administrative support, document preparation, filing, scheduling, and correspondence.
• High school diploma or equivalent required.
• At least 2 years of related business or administrative experience preferred.
• Proficiency in Microsoft Office, especially Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent customer service, interpersonal, and relationship-building skills.
• Ability to multitask, prioritize assignments, and work effectively under pressure.
• Strong organizational skills with excellent attention to detail.
• Professional appearance, positive attitude, reliability, and willingness to assist others.
• Ability to handle confidential information with discretion and professionalism.
• Flexible, team-oriented approach with the ability to support attorneys, legal staff, clients, and visitors.

Preferred Qualifications

• Previous law firm or legal office experience strongly preferred.
• Associate or bachelor's degree preferred.
• Experience supporting attorneys, partners, paralegals, legal administrative assistants, clients, and professional office visitors.
• Experience with hospitality coordination, conference room setup, catering orders, and office services in a corporate or professional services environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.