Practice Group Assistant - Corporate, Commercial Transactions & Outsourcing - Dallas

Winstead PC; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Winstead PC in Dallas is seeking a Practice Group Assistant for the Corporate, Commercial Transactions & Outsourcing practice to support attorneys with client and matter administration, billing processes, and document management. The role emphasizes accuracy, timeliness, and collaboration across teams to ensure efficient legal service delivery.

The position requires experience in billing, time entry, and records management, along with strong communication and the ability to manage multiple

Qualifications

• Billing support and processing experience.
• Experience with time entry, matter management, or records management systems preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and other business applications.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills.

Responsibilities

• Prepare, review, and distribute client billing proformas and manage billing edits.
• Assist attorneys with time entry, time review, and timekeeping follow-up.
• Coordinate new client and matter intake and related administrative requirements.
• Facilitate conflicts check requests and monitor reviews.
• Maintain electronic and physical client files per firm policies.
• Support document management, filing, organization, and records maintenance.
• Assist with preparation, review, and distribution of routine correspondence and legal documents.
• Coordinate with attorneys and internal departments to complete practice support requests.
• Handle additional administrative duties as assigned.

Skills

Billing support

Time entry

Document management

Microsoft Office

Attention to detail

Multi-tasking

Client service

Job description

Practice Group Assistant - Corporate, Commercial Transactions & Outsourcing - Dallas

Winstead PC, 2728 N. Harwood Street, Suite 500, Dallas, Texas, United States of America

Job Description

Posted Monday, July 13, 2026 at 6:00 AM

The Practice Group Assistant provides administrative and operational support to attorneys in the Corporate, Commercial Transactions & Outsourcing Practice Group. This position is responsible for supporting client and matter administration, attorney time and billing processes, document and records management, and other practice support functions that help ensure efficient delivery of legal services.

Essential Duties and Responsibilities

• Prepare, review, and distribute client billing proformas; coordinate and implement attorney billing edits, monitor billing deadlines, and collaborate with attorneys and Accounting to facilitate timely and accurate client invoicing.
• Assist attorneys with time entry, time review, and timekeeping follow-up.
• Coordinate new client and matter intake, including matter opening requests and related administrative requirements.
• Facilitate conflicts check requests and monitor completion of the conflicts review process.
• Maintain electronic and physical client files in accordance with firm policies and procedures.
• Support document management activities, including filing, organization, retrieval, and records maintenance.
• Assist with preparation, review, and distribution of routine correspondence and legal documents.
• Coordinate with attorneys and internal departments to ensure timely completion of practice support requests.
• Handle additional administrative and operational duties as assigned.

Qualifications

• Prior experience supporting attorneys, legal professionals, or other professionals in a fast-paced environment preferred.
• Experience with billing, time entry, matter management, records management, or document management systems preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and other business applications.

Knowledge, Skills, and Abilities

• Demonstrated ability to maintain confidentiality and exercise good judgment.
• Self-starter with the ability to identify priorities, take initiative, and manage multiple assignments with minimal supervision.
• Strong client service orientation and team-oriented approach.
• Ability to work independently while collaborating effectively with attorneys, staff, and firm departments.
• Ability to learn and apply firm policies, procedures, and technology systems.

Winstead PC, 2728 N. Harwood Street, Suite 500, Dallas, Texas, United States of America