Financial Services Assistant 72468

R.L. Barclay & Associates; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

R.L. Barclay & Associates is assisting a Houston-area law firm in finding an experienced Financial Services Assistant for its accounting department. You will manage revenue cycle tasks and accounts payable, and prepare/produce all documents from the firm to clients using QBO and Clio.

The role requires collaboration with the Financial Services Manager, discretion with sensitive financial information, and accurate processing of vendor bills, payments, and monthly reconciliations.

Qualifications

• Bachelor’s degree with accounting emphasis preferred, or 1–3 years accounting experience.
• Ability to write routine reports and speak effectively to groups.
• Knowledge of Word and Excel; experience with QBO and Clio.

Responsibilities

• Assist with revenue cycle management and accounts payable processes.
• Create and process vendor bills in QuickBooks Online; issue checks.
• Review revenue cycle data with attorneys and generate monthly invoices.
• Support month-end reconciliation and resolve discrepancies.
• Handle client communications regarding payments and invoices.

Skills

Communication skills

Accounting knowledge

Problem solving

Numerical ability

Education

Bachelor of Business Administration (BBA) with accounting emphasis

Tools

QuickBooks Online (QBO)

Clio

Microsoft Excel

Microsoft Word

Job description

Our client, a Houston area law firm, seeks an experienced Financial Services Assistant to join their accounting department. The Financial Services Assistant is responsible for assisting with revenue cycle management and accounts payable functions in the Firm’s business office. This person must work closely with the Financial Services Manager and use independent judgment in preparing, reviewing, and producing all revenue cycle documents going from the Firm to the Firm’s clients, as well as creating vendor bills, processing check payments, and supporting month-end reconciliation using QuickBooks Online (QBO). This person must use strong business skills and discretion in working with both attorneys and clients regarding revenue cycle and accounts payable matters. This person has access and responsibilities in the Firm’s most secure and sensitive financial information and software applications, including QBO and Clio.

Duties include, but are not limited to, the following:

• Processing credit card payments for firm clients
• Processing of Lien checks
• Managing invoices
• Processing crash report purchases and reconciliation
• Lien cost reconciliation at month end
• Issuing client matters for existing hospital clients
• Issuing client matters for placements
• Responsible for assisting with review of revenue cycle data, consulting with attorneys, and generating monthly invoices to all of the Firm’s hospital clients.
• Backup to non-hospital monthly billing:
• Consult with attorneys to generate prebills
• Write up/Write Down of any billable time, as requested by attorney
• Verify fees to be billed adhere to client contractual agreements
• Verify Accounts Receivable balances match client invoices
• Assign/reassign attorney roles on client/matters
• Close matters as requested
• Field client phone calls regarding payment of account
• Contact vendors regarding any discrepancies or concerns we may have on vouchers
• Contact Vendors to obtain W-9, Tax ID number or any other information required for A/P as needed
• Receive phone calls from vendors regarding account payable
• Create and process vendor bills in QuickBooks Online (QBO)
• Prepare and issue checks for vendor and firm expense payments
• Run and review QBO reports (e.g., Accounts Payable aging, expense detail) to support month-end close
• Perform monthly expense reconciliation between QBO and Clio, researching and resolving discrepancies
• Any special projects as requested
• Other duties as assigned

Requirements:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Bachelor of Business Administration (B.B.A.), an emphasis in Accounting preferred. In lieu of a Bachelor’s degree, one to three years of related accounting experience and/or accounting training is required.
• Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• To perform this job successfully, an individual should have knowledge of Word Processing software (e.g., Microsoft Word); Spreadsheet software (e.g., Microsoft Excel); and accounting/practice management software, including QuickBooks Online (QBO) and Clio.

Please reference job ID #72468.

About R.L. Barclay & Associates

Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.

R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit www.rlbarclay.com.